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FEDERAL PROCUREMENT CODE LIST ONE (FP1)
Revised: April 25, 2001
I. PURPOSE.
This code list is used by United States Government contracting
and grant activities to indicate the data expressions that are contained
herein. It is designed principally for use with Electronic Date Interchange
(EDI) in either the American National Standard X12 syntax or the United
Nations/Electronic Data Interchange for Administration, Commerce, and
Transport (UN/EDIFACT) syntax. It may be used in other data systems as
appropriate, to include as domain values for standard data schemes or
as application data.
This code list is maintained by the Procurement Functional Work
Group and available through the National Institute of Standards and Technology.
Questions or suggestions concerning this code list should directed to
Chair, Procurement Functional Group, via e-mail dlindner@hq.dcma.mil or
telephone (703) 227-4599.
II. USAGE IN X12 SYNTAX.
The codes values in this list are compatible for use in the
LM/LQ segments. In such usage, LM01 shall cite code FG; LM02 shall cite
code FP1; LQ01 shall cite code ZZ; and LQ02 shall cite the appropriate
code from this list.
III. USAGE IN UN/EDIFACT SYNTAX.
The codes values in this list are compatible for use in composite
data elements that contain UN/EDIFACT Data Elements 1131 and 3055 following
a coded data element. Data Element 1131 shall cite FP1 when using this
list and Data Element 3055 shall cite the code value 188 for the National
Institute of Standards and Technology. The coded data element shall cite
the appropriate code from this list.
IV. CODE VALUES.
The code values are grouped by usage in the following sections.
Cross-references to other US Government coding systems are listed as applicable.
B. BUSINESS TYPE
The codes in this section identify the contractor by type of business
for reporting into the Federal Procurement Data System.
Note: The source for these code values is Federal Procurement Data
System modified with a leading letters BT. The FPDS character is cited
in the third position.
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BTA
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Small Disadvantaged Business Performing in the US
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BTB
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Other Small Business Performing in the US
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BTC
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Large Business Performing in the US
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BTD
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Javits-Wagner-O’Day Act (JWOD) Participating Nonprofit Agencies
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BTF
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Hospital
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BTL
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Foreign Concern/Entity
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BTM
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Domestic Firm Performing Outside US
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BTU
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Historically Black Colleges and Universities or Minority Institutions
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BTV
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Other Educational
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BTZ
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Other Nonprofit
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D. DELIVERY CONDITIONS
The codes in this section identify various conditions related to delivery.
Note: Codes DBD through DBW are not used in X12 transaction sets that
contain the FOB segment.
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DAD
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Acceptance at Destination
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DAS
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Acceptance at Source (Origin)
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DBD
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FOB Destination applies
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DBP
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FOB Origin, Freight Prepaid applies (See FAR clause 52.247-32)
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DBS
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FOB Origin applies
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DBT
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FOB Transportation Terminal applies outside of the continental
United States (See FAR clauses 52.247-38, 52.247-39, and similar
clauses)
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DBW
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FOB Destination within the continental United States and FOB
Origin outside of the continental United States
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DND
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Inspection at Destination
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DNS
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Inspection at Source (Origin)
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DT1
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Transportation Priority 1
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DT2
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Transportation Priority 2
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DT3
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Transportation Priority 3
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G. GRANT CATEGORY
The codes in this section identify the category of the grant.
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GED
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Education
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GEX
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Extension
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GFC
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Facilities
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GFL
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Fellowship
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GPS
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Public Service
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GSF
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Student Financial Aid
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GSS
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Student Services
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L. SECURITY CLASSIFICATION LEVEL
The codes in this section identify the security classification of
the information carried within the EDI transaction and not to the security
classification of the deliverable product or service.
Note: The source for the following code values is ANSI ASC X12 Data
Element 786 modified with a leading letter L. The X12 characters are
cited the second and third positions. These codes are not used in X12
transaction sets that contain Data Element 786.
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L92
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Confidential
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L93
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Secret
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L94
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Top Secret
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M. CONTRACT MANAGEMENT CONDITIONS
The codes in this section identify various information applicable
to contract management.
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MAA
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Liquidated Damages
Use to indicate that liquidated damages apply to the award instrument.
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MAE
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Administration of Government Property anticipated
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MAF
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First Article
Use to indicate that the line/subline item is a First Article
or requires First Article Testing.
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MDA
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Surveillance Criticality Designator A
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MDB
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Surveillance Criticality Designator B
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MDC
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Surveillance Criticality Designator C
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MFD
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Incremental Funding Item
Use to indicate that the line/subline item is incrementally
funded and that funds are not obligated in the basic award instrument.
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MMY
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Multiyear Contract Action/Item
Use to indicate that the entire award instrument or line/subline
item is subject to multiyear contracting contingencies.
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MPL
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Production Lot Test Unit
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MPN
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Option Item
Use to indicate that the line/subline item is an option to be
exercised at a future date.
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MPV
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Provisioned Item
Use to indicate that the line/subline item is a provisioned
item.
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MUC
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Undefinitized Contract Action
Use to indicate that the award instrument or line/subline item
is an undefinitized contract action.
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P. PURCHASE CATEGORY
The codes in this section identify the category of the award instrument
excepting grants.
Note: Except for codes PNR and PVH, the source for these code values
is ANSI ASC X12 Data Element 1232 modified with a leading letter P. The
X12 characters are cited the second and third positions. These codes
are not used in X12 transaction sets that contain Data Element 1232.
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PAE
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Architect and Engineering
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PCN
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Construction
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PDR
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Demolish, Dismantle or Replace
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PER
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Equipment Rental
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PNR
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Inspect and Repair as necessary
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PMD
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Modification of Equipment
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PRD
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Research and Development
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PRE
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Repair of Equipment
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PSB
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Shipbuilding
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PSP
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Supplies
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PSU
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Subsistence
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PSV
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Services
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PTE
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Test and Evaluation
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PUT
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Utilities
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PVH
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Overhaul of Equipment
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S. SPECIAL CONDITIONS
The code values in this section identify various special conditions
used in procurement instruments and are grouped by usage. Cross-references
to other US Government references are listed as applicable.
SD. DEFENSE FINANCE AND ACCOUNTING SERVICE CORPORATE DATABASE
(DCD) VENDOR EXEMPTION CODES.
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SDB
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Vendor is exempt from both registration in the Central Contractor
Registration (CCR) database and from receiving payments via Electronic
Funds Transfer (EFT).
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SDC
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Vendor is exempt from registration in the Central Contractor
Registration (CCR) database.
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SDE
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Vendor is exempt from receiving payments via Electronic Funds
Transfer (EFT).
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SM. MATERIAL CONDITIONS
These codes identify the condition of material per FAR 52.211-5.
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SMM
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Material offered has been remanufactured.
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SMR
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Material offered has been reconditioned.
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SMS
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Item offered is unused former Government surplus item.
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SMU
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Item offered is used (not new).
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T. TYPE OF CONTRACT OR MODIFICATION
The codes in this section identify the type of contract as described
in FAR Part 16.
Note: The source for these code values is ANSI ASC X12 Data Element
1166 modified with a leading letter T. The X12 characters are cited the
second and third positions. These codes are not used in X12 transaction
sets that contain Data Element 1166.
FPDS/Defense
DD Form 350
Code
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TCA
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Cost Plus Incentive Fee (with Performance Incentives)
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V
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TCH
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Cost Sharing
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T
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TCS
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Cost
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S
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TCW
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Cost Plus Award Fee
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R
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TCX
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Cost Plus Fixed Fee
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U
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TCY
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Cost Plus Incentive Fee
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V
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TFB
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Fixed Price Incentive Firm Target (with Performance Incentives)
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L
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TFC
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Fixed Price Incentive Firm (without Performance Incentives)
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L
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TFD
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Fixed Price Redetermination Prospective
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A
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TFF
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Fixed Price Incentive Successive (with Performance Incentives)
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L
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TFG
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Fixed Price Incentive Successive (without Performance Incentives)
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L
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TFH
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Fixed Price Award Fee
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None
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TFJ
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Fixed Price Level of Effort
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None
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TFK
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No Cost
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None
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TFM
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Fixed Price Redetermination Retroactive
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A
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TFR
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Firm Fixed Price
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J
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TFX
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Fixed Price with Economic Price Adjustment
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K
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TLH
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Labor Hours
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Z
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TTM
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Time and Materials
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Y
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U. UNIFORM GRANT TERMS AND CONDITIONS
The codes in this section identify uniform terms and conditions applicable
to grants issued by Federal Agencies. These codes are grouped by usage
when used by all Federal grant activities and by Agency when used only
by that Federal Agency.
UA. ACCEPTANCE AND AWARD TERMS AND CONDITIONS
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UAAA
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Acceptance A
Acceptance of this award including Terms and Conditions is acknowledged
by the recipient when funds are drawn down or otherwise obtained.
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UAAB
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Acceptance B
Acceptance of this award including Terms and Conditions is acknowledged
by the recipient when funds are drawn down or otherwise obtained.
This action must occur within one year from the issuance date of
the award.
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UAAC
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Acceptance C
Acceptance of this award including Terms and Conditions is acknowledged
by the recipient when 15 days have passed without a notice of disagreement
from the recipient or when work is commenced.
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UAAD
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Acceptance D
Acceptance of this award including Terms and Conditions is acknowledged
by the recipient through formal transmission of an acknowledgment
back to the federal agency.
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UAWA
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AWARD A
This award is based on the application/proposal submitted to,
and as approved by, the awarding agency.
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UAWB
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AWARD B
This award is subject to restrictions on the expenditure of
federal funds in appropriations acts, to the extent those restrictions
are pertinent to the award.
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UAWC
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AWARD C
Recommended future year support is subject to the availability
of funds and satisfactory progress of the project.
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UB. FEDERAL DEMONSTRATION PARTNERSHIP (FDP) GENERAL TERMS & CONDITIONS
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UBB1
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FDP III July 1997
Federal Demonstration Partnership General Terms and Conditions
dated July 1997 apply to this grant.
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UE. US DEPARTMENT OF ENERGY (DOE) TERMS AND CONDITIONS
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UEE1
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DOE FDP
DOE FDP Agency-Specific Terms and Conditions (undated) apply
to this grant.
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UF. US AIR FORCE OFFICE OF SCIENTIFIC RESEARCH (AFOSR) TERMS
AND CONDITIONS
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UFF1
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AFOSR FDP April 1997
AFOSR FDP Agency-Specific Terms and Conditions dated April 1997
apply to this grant.
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UFFD
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AFOSR Grant Terms and Conditions dated January 1995 apply to
this grant.
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UFFF
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AFOSR Foreign Grant Terms and Conditions dated April 1995 apply
to this grant.
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UG. US DEPARTMENT OF AGRICULTURE (USDA), COOPERATIVE STATE RESEARCH,
EDUCATION, AND EXTENSION SERVICE (CSREES) TERMS AND CONDITIONS
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UGG1
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USDA FDP
USDA FDP Agency-Specific Terms and Conditions dated November
1996 apply to this grant.
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UGGA
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USDA CSREES Terms and Conditions-A dated June 1995 apply to
this grant.
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UGGB
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USDA CSREES Terms and Conditions-B dated June 1995 apply to
this grant.
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UGGC
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USDA CSREES Terms and Conditions-C dated January 1997 apply
to this grant.
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UGGD
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USDA CSREES Terms and Conditions-D dated June 1995 apply to
this grant.
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UGGF
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USDA CSREES Facilities Terms and Conditions apply to this grant.
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UGGG
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USDA CSREES General Terms and Conditions dated May 1998 apply
to this grant.
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UGGL
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USDA CSREES Individual Terms and Conditions apply to this grant.
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UGGS
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USDA CSREES Small Business Innovation Research (SBIR) Terms
and Conditions dated May 1998 apply to this grant.
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UH. HEALTH AND HUMAN SERVICES (HHS) INCLUDING THE ADMINISTRATION
FOR CHILDREN AND FAMILIES (ACF), THE NATIONAL INSTITUTES OF HEALTH (NIH),
AND THE SUBSTANCE ABUSE AND MENTAL HEALTH SERVICES ADMINISTRATION (SAMHSA)
TERMS AND CONDITIONS
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UHAA
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ACF - Standard Terms and Conditions dated April 1997 apply to
this grant.
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UHAB
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ACF - Child Abuse and Neglect State Grant Program Grant Awards
Terms and Conditions dated 1997 apply to this grant.
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UHAC
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ACF - Community-Based Child Abuse and Neglect Prevention Grants
Grant Awards Terms and Conditions dated 1997 apply to this grant.
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UHAD
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ACF - Children’s Justice Act Grant Program Grant Awards Terms
and Conditions dated 1997 apply to this grant.
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UHAE
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ACF - Community-Based Family Resource Program Grants Grant Awards
Terms and Conditions dated 1997 apply to this grant.
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UHN1
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NIH FDP Agency-Specific Terms and Conditions (undated) apply
to this grant.
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UHNA
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NIH Grants Policy Statement, including addenda in effect as
of the beginning date of the budget period.
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UHNB
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PHS Grants Policy Statement, including addenda in effect as
of the beginning date of the budget period.
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UHNC
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NIH - Award is included under Expanded Authorities.
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UHND
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NIH - Award is excluded from Expanded Authorities.
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UHNE
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NIH - Award is included under Streamlined Noncompeting Award
Process (SNAP).
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UHNF
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NIH - Award is excluded from Streamlined Noncompeting Award
Process (SNAP).
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UHNG
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NIH - Treatment of General Program Income - Additional Costs
Alternative Terms and Conditions (undated) apply to this grant.
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UHNH
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NIH - Treatment of General Program Income - Deductive Alternative
Terms and Conditions (undated) apply to this grant.
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UHNJ
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NIH - Treatment of General Program Income - Other Research (Combination)
Alternative Terms and Conditions (undated) apply to this grant.
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UHNK
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NIH - An individual’s initial 12 months of National Research
Service Award (NRSA) postdoctoral support is subject to the payback
service requirements of the authorization cited. No funds can be
disbursed until an activation notice and a payback agreement, if
applicable, are submitted to the NIH.
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UHNL
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NIH - This award should be activated within six months of the
issuance date. Fellows are required to notify the awarding unit
as soon as they are aware of any possible change in plans regarding
their fellowship support.
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UHSA
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SAMHSA - Cooperative Agreement Terms and Conditions Terms and
Conditions (undated) apply to this grant.
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UM. US ARMY RESEARCH OFFICE (ARO) TERMS AND CONDITIONS
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UMM1
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Army FDP September 1996
Army FDP Agency-Specific Terms and Conditions dated September
1996 apply to this grant.
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UMMC
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ARO General Terms and Conditions for Cooperative Agreements
with Educational Institutions and Other Nonprofit Organizations
dated August 1993 apply to this grant.
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UMME
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ARO General Terms and Conditions for Grant Awards to Educational
Institutions and Other Nonprofit Organizations dated December 1997
apply to this grant.
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UMMF
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ARO General Terms and Conditions for Grant Awards to Foreign
Educational Institutions date June 1991 apply to this grant.
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UN. NATIONAL AERONAUTICS AND SPACE ADMINISTRATION (NASA) TERMS
AND CONDITIONS
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UNN1
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NASA FDP September 1996
NASA FDP Agency-Specific Terms and Conditions dated September
1996 apply to this grant.
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UP. US ENVIRONMENTAL PROTECTION AGENCY (EPA) TERMS AND CONDITIONS
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UPP1
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EPA FDP July 1997
EPA FDP Agency-Specific Terms and Conditions dated July 1996
apply to this grant.
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US. NATIONAL SCIENCE FOUNDATION (NSF) TERMS AND CONDITIONS
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USS1
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NSF FDP July 1996
NSF FDP Agency-Specific Terms and Conditions dated July 1996
apply to this grant.
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USSA
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NSF GC1
NSF Grant General Conditions (GC1) dated December 1997 apply
to this grant.
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USSB
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NSF FL26
NSF Administration of NSF Conference or Group Travel Award (FL26)
Grant Special Conditions dated March 1997 apply to this grant.
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USSC
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NSF FAAGC1
NSF Fixed Amount Award General Conditions (FAAGC1) dated December
1995 apply to this grant.
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USSD
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NSF CA-1
NSF Cooperative Agreement General Conditions (CA-1) dated December
1995 apply to this grant.
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USSE
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NSF ARI
NSF Academic Research Infrastructure Program Facilities Modernization
(ARI) Grant Conditions dated August 1996 apply to this grant.
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USSF
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NSF SBIR-I
NSF Small Business Innovation Research-Phase I (SBIR-I) Grant
General Conditions dated November 1995 apply to this grant.
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USSG
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NSF SBIR-II
NSF Small Business Innovation Research-Phase II (SBIR-II) Grant
General Conditions dated November 1995 apply to this grant.
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USSH
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NSF FAAFDP
NSF Fixed Amount Award (FAAFDP) General Conditions dated March
1997 apply to this grant.
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UV. US NAVY OFFICE OF NAVAL RESEARCH (ONR) TERMS AND CONDITIONS
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UVV1
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ONR FDP July 1996
ONR FDP Agency-Specific Terms and Conditions dated July 1996
apply to this grant.
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UVVE
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ONR Grant General Terms and Conditions For Educational Institutions,
Nonprofit Organizations, State and Local Governments dated July
1995 apply to this grant.
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Y. PROCUREMENT NOTICES
The code values in this section identify various statements used in
procurement notices and are grouped by usage. Cross-references to other
US Government references are listed as applicable.
Y1. NO LONGER CONSIDERED FOR AWARD
These codes identify the reasons why an offer is no longer being considered
for an award per FAR 15.503(a)(1).
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Y1A
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Offer is unacceptable
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Y1B
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Offer is outside of competitive range
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Y1C
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Offer does not meet required delivery
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Y1D
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Offeror is suspended, debarred, or otherwise ineligible
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Y1Z
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Other
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Y2. FAILURE TO AWARD REASON
These codes identify the reasons why an offer did not receive an award
per FAR 15.503(b).
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Y2A
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Offer is unacceptable
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Y2B
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Offer is not low
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Y2C
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Offer does not meet required delivery
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Y2D
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Offeror is suspended, debarred, or otherwise ineligible
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Y2E
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Offer is not best value
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Y2F
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Offer is determined to be other than fair and reasonable
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Y2G
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Offer is determined not responsible
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Y2Z
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Other
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Y3. BID REJECTION REASON
These codes identify the reasons why a bid did not receive an award
per FAR 14.404-2.
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Y3A
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Bid is determined to be other than fair and reasonable
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Y3B
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Bid does not conform to essential requirements of
the IFB
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Y3C
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Bid does not conform to delivery schedule
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Y3D
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Bidder is suspended, debarred, or otherwise ineligible
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Y3F
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Bid is materially imbalanced
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Y3G
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Bidder is determined not responsible
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Y3H
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Bid does not conform to specifications
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Y3J
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Bid imposes conditions prejudicial to other bidders
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Y3K
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Bid guarantee required but not submitted
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Y3Z
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Other
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Y4. SOLICITATION METHOD
These codes identify the method by which the offer
was solicited.
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Y4A
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EDI unrestricted public solicitation
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Y4B
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EDI public solicitation restricted to small business
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Y4C
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EDI public solicitation restricted by statute or
regulation other than a small business set-aside
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Y4D
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EDI restricted sources solicitation
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Y4E
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EDI noncompetitive solicitation
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Y4F
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NonEDI Unrestricted solicitation
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Y4G
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NonEDI solicitation restricted to small businesses
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Y4H
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NonEDI public solicitation restricted by statute
or regulation other than a small business set-aside
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Y4J
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NonEDI restricted sources solicitation
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Y4K
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NonEDI noncompetitive solicitation
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Y4Z
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Other
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Y5. UNSOLICITED PROPOSAL REJECTION REASON
These codes identify the reasons why an Unsolicited Proposal is rejected
per FAR 15.607.
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Y5A
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Offeror is suspended, debarred, or otherwise ineligible
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Y5B
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Proposal is not related to agency mission area
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Y5C
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Proposal contains insufficient technical information
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Y5D
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Proposal contains insufficient cost information
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Y5E
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Proposal is for supplies or services available from
another source without restriction
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Y5F
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Proposal is not approved by authorized offeror official
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Y5G
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Proposal does not comply with FAR 15.608 markings
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Y5H
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Proposal is not unique or innovative proposal
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Y5J
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Proposal was not independently originated and developed
by offeror
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Y5K
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Proposal was prepared with Government supervision
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Y5L
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Proposal is for known agency requirement subject
to competitive procurement
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Y5Z
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Other
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