| Name | Description | OV-06c Business Process Diagram(s) |
| Accept Goods and Services to Administer the Contract Events | A combination of events from Accept Goods and Services "Acceptance Evidence", "Certified Invoice", and "Real Property Placed in Service Notification" any of which trigger the Administer the Contract process | |
| Acceptable Discrepancies | The information that identifies when discrepancies are at an acceptable level. | CSE - File Discrepancy Report RPA - Aggregate Real Property Management Information RPA - File Real Property Discrepancy Report |
| Acceptance Evidence | Documentation of the act of assuming ownership of legal title and accountability of goods tendered and services rendered, excluding Real Property Placed in Service Notification. This serves as proof that the deliverables received or services rendered have been provided fulfilling specified terms and conditions against the previously agreed upon agreement, contract, and/or intragovernmental order between the supplier and the buyer. It also must include information necessary for Asset Valuation (e.g., capitalize vs. expense determinations). | CSE - Accept Goods and Services CSE - Finalize Acceptance CSE - Manage Sales and Procurement FV - Manage Financial Assets and Liabilities FV - Manage Liabilities PV - Personnel Visibility |
| Acceptance Information | Documentation that constructive acceptance has occurred or that ownership of legal title and accountability of goods and services has been transferred to the Government buyer that allows the Government supplier to record a receivable transaction. | CSE - Administer the Contract CSE - Manage Sales and Procurement FV - Manage Financial Assets and Liabilities FV - Record and Manage Receivable |
| Acceptance Procedures Initiated | This event contains the initiating events that start the Perform Acceptance Procedures process. | CSE - Perform Acceptance Procedures |
| Acceptance Results | The documentation of the results of the evaluation of goods tendered or services rendered in accordance with the acceptance criteria. | CSE - Acknowledge Goods Tendered and Services Rendered CSE - Perform Acceptance Procedures RPA - Aggregate Real Property Management Information RPA - Execute Real Property Acceptance Transactions |
| Acceptance Results with Discrepancies | Acceptance Results contain discrepancies. | CSE - Accept Goods and Services CSE - Perform Acceptance Procedures |
| Accepted Agreement | An agreement signed by the Government supplier and accepted by the Government buyer. An agreement is a written instrument of understanding following negotiations between an agency, contracting activity, or contracting office and a contractor or Government supplier, where terms such as pricing and/or discounts have been negotiated. An agreement does not guarantee a purchase volume, level, or value to the supplier; however, contains terms and clauses applying to future contracts or order between the parties during its term; a description, as specific as practicable, of supplies or services to be provided; and methods for pricing, issuing, and delivering future contracts or orders under the agreement. It may include comprehensive terms and conditions, performance criteria or service level requirements that are expected and agreed to. Future contracts or orders will incorporate by reference or attachment the required and applicable clauses agreed upon in the agreement. An agreement is not a contract or order. | CSE - Establish Sourcing Vehicle with Government Sources |
| Accepted Discrepancies | Discrepancies were identified during the acceptance process, but they are at an acceptable level so acceptance can be finalized. | CSE - File Discrepancy Report CSE - Receive Goods and Services |
| Accepted Intragovernmental Order | An intragovernmental order that has been accepted by the Government supplier that includes terms and conditions agreed upon between the Government supplier and the Government buyer and meets the requirements of applicable regulations, policy and statute. | CSE - Execute Contract CSE - Manage Sales and Procurement FV - Manage Execution Fund Account FV - Manage General Ledger |
| Accounts Payable and Liability Information Received | Receive accounts payable and accrued liabilities information to process and manage DoD's obligation and liabilities. | FV - Manage Liabilities |
| Accounts Payable Pro Forma Entries Generated | The debit and credit affects of accounts payable pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | FV - Manage Liabilities |
| Accounts Receivable Collected and or Liability Offset | The Accounts Receivable has been collected, the Liability has been offset, or both have occurred. | FV - Record and Manage Receivable |
| Accounts Receivable Liquidated | The Accounts Receivable balance is liquidated. | FV - Manage Liabilities |
| Accounts Receivable Request | Accounts Receivable request that contains the necessary information to establish a receivable. This information will be maintained and processed throughout the life of a receivable to include verifying, reviewing and capturing vendor or customer information, performing calculations, and generating bill. | |
| Accounts Receivable Request Rejected | Rejection of the original Accounts Receivable Request due to a lack of necessary information to establish a receivable. | FV - Record and Manage Receivable |
| Accounts Receivable Requested | Accounts receivable request received that contains the necessary information to establish a receivable. This information will be maintained and processed throughout the life of a receivable to include verifying, reviewing and capturing vendor or customer information, performing calculations, and generating bill. | FV - Record and Manage Receivable |
| Accrued Liability Pro Forma Entries Generated | The debit and credit affects of accrued liability pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | FV - Manage Liabilities |
| Acknowledge Goods Tendered and Services Rendered Initiated | This event contains the initiating events that start the Acknowledge Goods Tendered and Services Rendered process. | |
| Acknowledged Intragovernmental Order | An intragovernmental order that has been accepted by the Government supplier and subsequently acknowledged by the Government buyer that includes terms and conditions agreed upon between the Government supplier and the Government buyer and meets the requirements of applicable regulations, policy and statute. The intragovernmental order may contain the original or modified order that has been mutually agreed upon between the buyer and Government supplier. | CSE - Execute Contract CSE - Manage Sales and Procurement FV - Manage Execution Fund Account FV - Manage Financial Assets and Liabilities FV - Manage General Ledger PV - Personnel Visibility RPA - Perform Build and Make and Maintenance and Sustainment RPA-MV - Asset Accountability |
| Acknowledgement Initiated | This event triggers the good and services acknowledgement processes. | CSE - Acknowledge Goods Tendered and Services Rendered |
| Acquisition Requirement | This event triggers the sourcing process in response to the receipt of an acquisition requirement. | CSE - Process Requirement |
| Additional Authority Request Denied | Unapproval of additional temporary funding. | FV - Execute Continuing Resolution |
| Additional Budget Information Requested | This event is the request for additional budget information to adequately justify estimated or requested resources. | FV - Perform Budgeting |
| Additional Information Request Sent | A message event indicating a correspondence requesting additional financial or non financial information has been sent. . Request includes, in as much detail as possible: purpose, objective, originating organization, description of request, priority, deadline, one time or recurring, specific exceptions or considerations, and output parameters (format, delivery instructions, frequency). | AV - Manage Ad Hoc Reporting |
| Additional Initial Asset Record Required | At the time of interim acceptance, all corresponding RPUIDs must be identified and the project cost must be assigned to all RPUIDs using a sound allocation methodology, before the asset records are updated in the inventory system and CIP is relieved. | RPA - Update CIP and or WIP Account |
| Additional Reconciliation Information Received | Receive from Component the additional supporting information to develop a detailed explanation which describes the discrepancies between the Treasury and Department of Defense Fund Balance account. | FV - Manage Execution with Treasury |
| Adjustment to be Made | The amount to be recorded by the Government supplier as an adjustment to an amount due from or paid by a Government buyer. | CSE - Administer the Contract CSE - Manage Sales and Procurement FV - Manage Financial Assets and Liabilities |
| Administer Assignment Action Started | Initiation of an assignment action to identify who will be manned against a position designated to be filled within a specified time frame. | PV - Administer Assignment Action |
| Administer the Contract Starting Event | A combination of events "Project Deferred", "Project Not Approved", "Pre Payment Information", "Notification of Collection", and "Request to Return", and "Evidence of Goods Tendered and Services Rendered" any of which trigger the Administer the Contract process | |
| Administer the Contract to Execute Contract Events | A combination of events from Administer the Contract "Contract or Order Closure Information", "Modification or Change Notification", and "Modification or Change Requirement" any of which can trigger the Execute the Contract process. | |
| Administer the Contract to Monitor and Improve Process Events | A combination of events from Administer the Contract "Modification or Change Requirement", "Contract or Order Performance Information", and "Modification or Change Notification" any of which can trigger the Monitor and Improve Process process. | |
| Aggregated Spend Information | Collected and consolidated historical spend data that includes what is purchased and from whom it is purchased that is used to identify strategic sourcing opportunities. Spend information includes post-award data such as total obligated amount per fiscal year, socio-economic information, or supplier concentration. | CSE - Manage Sales and Procurement CSE - Monitor and Improve Process |
| Agreement Modification not Required | The existing agreement with the Government supplier does not need to be modified. | CSE - Establish Sourcing Vehicle with Government Sources |
| Allotment | The Budget Authority approved from the Apportionment. | |
| Analytical Results Published | This process step publishes the analytical results of the cost performance analysis to be reviewed by the Business Operations group for further dissemination to interested parties. | FV - Perform Cost Analysis RPA - Perform ESOH Services |
| Anticipated Adjustment | The amount to be recorded by the Government buyer as an adjustment to an amount due or paid to a Government supplier. | CSE - Administer the Contract CSE - Manage Sales and Procurement FV - Manage Financial Assets and Liabilities FV - Record and Manage Receivable |
| APB has been deviated from or breached | Nunn-McCurdy cost breach thresholds are with respect two specific unit costs. They are Average Procurement Unit Cost (APUC) and Program Acquisition Unit Cost (PAUC) (see definitions below). Up until passage of the FY2006 National Defense Authorization Act (NDAA) the threshold was set at 15% above the current Acquisition Program Baseline (APB) baseline cost estimate for these two unit costs. The FY2006 NDAA changed that threshold to 15% above the CURRENT APB baseline OR 30% above the ORIGINAL APB baseline. Normally, the ORIGINAL baseline is that established at Milestone B. This change was made to prevent programs from avoiding reporting of Nunn-McCurdy breaches by simply re-baselining soon before hitting the 15% mark. When the current estimate of the APUC or PAUC reaches 10% above the baseline nothing occurs as far a formal breaches go. However, in an APB you typically establish cost breach parameters for total RDT&E, total procurement, total military construction (if applicable), and total operations and maintenance (O&M) costs. The default or typical value for these breach parameters is 10% above the objective cost (otherwise known as the threshold cost). I say 10% is the default but your Milestone Decision Authority (MDA) may chose something other than 10%. Most likely, your thresholds are set at 10% above your objective. So, although you may not have a Nunn-McCurdy breach, when the Program Manager has reason to believe any of the ABP cost threshold values mentioned above will be exceeded this constitutes an expected APB breach which requires the PM to submit a Program Deviation Report to the MDA immediately. Within 30 days of occurrence of the deviation (or breach) the PM must inform the MDA of the reason for the breach and what actions are being taken to bring the cost back within parameters. Within 90 days of occurrence of the breach one of the following should have occurred: (1) the program is back within APB parameters; (2) a new APB (changing only those parameters that were breached) has been approved; or (3) an OIPT-level program review had been conducted to review the PM's proposed baseline revisions and make recommendations to the MDA. If none of these three actions have occurred the MDA should hold a formal program review to determine program status. | AV - Execute Program Sub-Process APB Revision |
| Apportionment | An apportionment is a distribution made by the Office of Management and Budget of amounts available for obligation in an appropriation. The apportioned amount limits the obligations that may be incurred. An apportionment may be further subdivided by an agency into allotments, sub allotments, and allocations. This document is one of the three main sources that must be approved prior to issuing the Budget Authority to the component. | FV - Execute Apportionment and Allocate Funds |
| Appropriation Act Received | Receipt of appropriation act. | |
| Appropriation and Rescission Received | This multiple event contains the initiating events that trigger the Manage Baseline for Reprogramming Process. | FV - Manage Baseline for Reprogramming |
| Appropriation Received | This Event contains the Initiating Events for the Manage Baseline for Reprogramming Process. | |
| Approved Apportionment Received | Receipt of OMB's decision for the apportionment request. | FV - Execute Apportionment and Allocate Funds |
| Approved Payment Request | This is the information from a supplier that has been confirmed to comply with the terms and conditions of the contract that will allow a payment to be made. | CSE - Accept Goods and Services CSE - Finalize Acceptance CSE - Manage Sales and Procurement FV - Manage Financial Assets and Liabilities FV - Manage Liabilities |
| Approved Sourcing Plan for Non Micropurchase Requirement | Approved sourcing plan for requirements for purchases over $2,500 that will therefore not be micropurchased. The sourcing plan will determine whether an agreement is required. A sourcing plan is compliant with current DoD guidelines, instructions, and policy and identifies those milestones at which decisions should be made in order to support the attainment of the acquisition objectives. The plan must address all the sourcing and contracting considerations that will control the acquisition of goods and services. | |
| Approved Sourcing Plan Needing New Agreement | Approved sourcing plan that will necessitate the establishment of a new agreement. The need for a new agreement is identified as part of a strategic sourcing process. A sourcing plan is compliant with current DoD guidelines, instructions, and policy and identifies those milestones at which decisions should be made in order to support the attainment of the acquisition objectives. The plan must address all the sourcing and contracting considerations that will control the acquisition of goods and services. | CSE - Develop Sourcing Strategy |
| Approved Sourcing Plan with Existing Agreement | Approved sourcing plan that relies upon the use of an existing agreement, and does not require the establishment of a new agreement. A sourcing plan is compliant with current DoD guidelines, instructions, and policy and identifies those milestones at which decisions should be made in order to support the attainment of the acquisition objectives. The plan must address all the sourcing and contracting considerations that will control the acquisition of goods and services. | CSE - Develop Sourcing Strategy |
| Archived Contract | Closed contract or intragovernmental order that is filed and stored by the buyer in compliance with statutory guidelines and best business practices. | CSE - Administer the Contract CSE - Execute Contract Closeout |
| Archived Intragovernmental Order | Closed intragovernmental order that is filed and stored by the Government supplier in compliance with best business practices. | CSE - Administer the Contract CSE - Execute Contract Closeout |
| Arrival Information | This event is part of the Evidence of Delivered Property and Forces multiple event, and is an acknowledgement of the arrival or delivery of cargo and passengers at a destination. | CSE - Manage Sales and Procurement PV - Personnel Visibility |
| Asset Accountability Initiated | This event initiates the action to conduct physical and fiscal accountability and visibility of assets. | RPA-MV - Asset Accountability RPA-MV - CIP Process RPA-MV - Perform Physical Asset Accountability |
| Asset Information Maintenance Initiated | This event initiates the action to create, update or archive the asset record. | RPA-MV - Maintain Asset Information |
| Asset Record Archived | The information from provider which documents the asset records which are no longer in active status. | RPA-MV - Asset Accountability RPA-MV - CIP Process RPA-MV - Maintain Asset Information RPA-MV - Perform Asset Accountability RPA-MV - Perform Physical Asset Accountability |
| Asset Record Created | This is the result of Asset Record being created | RPA-MV - Asset Accountability RPA-MV - Perform Asset Accountability RPA-MV - Perform Physical Asset Accountability |
| Asset Record Does Not Exist | The documentation of the determination during a physical inventory account that an asset record does not exist. | RPA-MV - Conduct Physical Inventory |
| Asset Record Updated | The trigger for this event is an updated asset record. The Update Asset Record process updates asset records with information based on a change to the quantity, condition or interest or ownership of an asset. For Real Property this includes, but is not limited to, actions such as construction, restoration, modernization, disposal, purchase, transfer, ingrants, outgrants, donations or exchanges. For Personal Property this includes, but is not limited to, actions such as the purchase, transfers, make, issuance, repair and overhaul, return, sale or disposal. For Human Resources assets, this includes a change to the status or assignment of personnel. The value of a Real or Personal Property asset is recorded in the inventory or accountability system upon interim or final acceptance. Information provided by the inventory or accountability system includes but is not limited to valuation information (such as depreciation, amortization), asset specifications, status of asset, ownership and other non-financial data. | RPA-MV - Asset Accountability RPA-MV - CIP Process RPA-MV - Perform Asset Accountability RPA-MV - Perform Physical Asset Accountability |
| Asset Recorded Cost Information | This event triggers an update to the asset record with Asset Recorded Cost Information. | RPA-MV - Perform Asset Valuation |
| Asset Valuation Information | This is documentation which details the fiscal accountability requirements for asset values, depreciation, amortization and depletion of assets, and any adjustment to the valuation as a result of a change in the condition of the asset. This information shall include accountability information that is recorded in the records of the Department of Defense financial and property management systems. | FV - Manage General Ledger FV - Post to General Ledger RPA-MV - Maintain Asset Information RPA-MV - Perform Asset Accountability RPA-MV - Perform Physical Asset Accountability |
| Asset Valuation Initiated | This event initiates the action to begin the valuation of assets. | RPA-MV - Perform Asset Valuation |
| Assignment Order Requirement Generated | The requirement for production of an assignment order for a person to travel to perform the duties of a position within an organization at a specified location has been generated. | PV - Administer Assignment Action |
| Assignment Requisition Received | This is receipt of the personnel requisition specifying the requirement and related priority to fill a funded position. | PV - Assign Human Resources |
| Authorization and Appropriation | This is a provision of legal authority by an act of the Congress that permits Federal agencies to incur obligations and to make payments out of the Treasury for specified purposes. An appropriation usually follows enactment of authorizing legislation. An appropriation act is the most common means of providing budget authority (see Budget Authority). Appropriations do not represent cash actually set aside in the Treasury for purposes specified in the appropriation act; they represent limitations of amounts which agencies may obligate during the time period specified in the respective appropriation acts. The Authorization provides the authority for Federal Agencies to incur obligations and to make payments out of the Treasury for a specified purpose, time, and amount. | |
| Available Cash on Hand Identified | This is a timing event where a given cash balance on hand triggers either a need to purchase additional securities or sell securities. | FV - Manage Investments |
| Available Cash on Hand Updated | This is a timing event where a combination of purchases and selling of securities adjust the cash balance on hand at a given point in time. | FV - Manage Investments |
| Awarded Agreement | An agreement awarded to a commercial supplier. An agreement is a written instrument of understanding following negotiations between an agency, contracting activity, or contracting office and a contractor, where terms, such as pricing and/or discounts have been negotiated. An agreement does not guarantee a purchase volume, level, or value to the supplier; however, contains contract terms and clauses applying to future contracts between the parties during its term; a description, as specific as practicable, of supplies or services to be provided; and methods for pricing, issuing, and delivering future contracts or orders under the agreement. It may include comprehensive terms and conditions, performance criteria or service level requirements that are expected and agreed to. Future contracts or orders will incorporate by reference or attachment the required and applicable clauses agreed upon in the agreement. An agreement is not a contract or order. | CSE - Establish Sourcing Vehicle with Commercial Sources |
| Awarded Contract | A contract that has been awarded to an external supplier and is a mutually binding legal relationship obligating the supplier to furnish the goods or services (including construction) that can be invoiced, and the buyer to provide payment for those goods and | CSE - Execute Contract CSE - Manage Sales and Procurement FV - Manage Execution Fund Account FV - Manage Financial Assets and Liabilities FV - Manage General Ledger PV - Personnel Visibility RPA - Perform Build and Make and Maintenance and Sustainment RPA-MV - Asset Accountability |
| Budget Authority | Broad responsibility by Congress that Government agencies have the power to spend federal funds. Congress can specify criteria for spending these funds. The period of time during which funds are available is also specified. | FV - Execute Apportionment and Allocate Funds |
| Build Make Maintenance Sustainment Evidence | This is information from the provider that documents the tendering of goods and rendering of services as it relates to building, making, maintaining or sustaining real property. | |
| Cancel Payment Notice Issued | Once a payment has been cancelled, the supply chain entitlement function must be notified so they can determine whether the cancelled payment must be re-processed. | FV - Disburse |
| Cancel Payment Request Returned | Request returned to supply chain entitlement function due to invalid amount, appropriation, or payee. | FV - Disburse |
| Cancel Payment Requested | Request received from supply chain entitlement function for cancellation of a payment due to invalid amount, appropriation, or payee. | CSE - Manage Supply Chain Entitlement |
| Cancellation of Budgetary Resources Received | Receipt of a cancellation proposal from the Executive Branch through OMB to reduce budget resources (new budget authority or unobligated balances of budget authority) that is not subject to the requirements of Title X of the Congressional Budget and the Impoundment Control Act of 1974. Resources that are proposed by the President for cancellation cannot be withheld from obligation or expenditures pending Congressional action on the proposal. | |
| Cash Receipts | This is any supporting documentation related to remittance for payments for goods or services (i.e. copy of checks, demand letter, advice of payment documentation). This information is used in conjunction with deposit information to collect funds to the appropriate appropriation. | |
| CBM Requirements Identified | Collection of Procurement Requests | |
| Certified Business Partner Payment Requested | Sending information related to a vendor payment to Disbursing. | CSE - Manage Supply Chain Entitlement FV - Manage General Ledger |
| Certified Human Resources Management Pay Information | The certified record of gross pay earnings and human resources entitlements by category less deductions (statutory and elective) that results in the net disbursement. | FV - Collect FV - Manage Financial Assets and Liabilities FV - Manage Liabilities FV - Perform Collection and Disbursement PV - Personnel Visibility |
| Certified Invoice Investment Payment Requested | This trigger is based on receipt of the record, approved by a designated official, detailing investment payment request. | CSE - Manage Supply Chain Entitlement FV - Manage Investments |
| Certified Payment Requested | Payment information that has been approved by a certifying official that will result in a disbursement. | |
| CIP and or WIP Account Created | This event is the result of the creation of an account for the purpose of accumulating costs, depending on the type of work, asset, and funding method. | RPA - Create CIP and or WIP Account |
| CIP and or WIP Account Updated | This event is the result of the updating of an account for the purpose of accumulating costs, depending on the type of work, asset, and funding method. | RPA - Update CIP and or WIP Account RPA-MV - Perform Asset Valuation |
| Clarification of Anomaly Requested | In the event that an anomaly is identified when populating the cost model or performing cost analysis, it may be necessary to request clarification from internal or external customers. | FV - Populate Cost Performance Model |
| Closed Intragovernmental Order | An intragovernmental order that has been through the close out process and is ready to be archived by the Government supplier. | |
| Closeout Contract | This event triggers the Closeout Contract process. | |
| Collection and Disbursement Confirmation Received | List of initiating events that starts the Capture Treasury Confirmation Data Process to include: Collection Confirmation and Disbursement Confirmation. | |
| Collection and Disbursement Initiated | This is an entry point for a variety of information flows to compile collection information and disbursement information for distribution to applicable process steps within Perform Collection and Disbursement Process. | FV - Perform Collection and Disbursement |
| Collection and Disbursement Performed | This event is the accumulation of various transactions and/or conditions related to Collections and Disbursements actions. | FV - Perform Collection and Disbursement |
| Collection Confirmation Received | This is the confirmation of collections from Treasury. Deposit number, Confirmation Date, Deposit Amount, etc. In addition, detailed information on Non Sufficient Funds (NSF) checks is provided. | |
| Collection Information Received | Receive any receipts other than those included with a Debit Voucher or those that are a collection against an open receivable (established when goods or services were provided). | FV - Collect |
| Collection Pro Forma Entries Generated | The debit and credit affects of collection pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | FV - Collect |
| Collection Receipts | This is information associated with collections which have been processed to include intergovernmental collections made via Intragovernmental Payment and Collection and commercial collections processed via deposit of funds to an established Treasury General Account at a commercial depository. This process encompasses processing of the associated deposit ticket or debit voucher and the associated cash collection voucher, as well as the passing of collection information to the debt management and accounting general ledger activities. This also includes the resolution of administrative offsets. | |
| Comments to Draft Agreement | Government supplier comments on the draft or existing agreement provided to the buyer during coordination prior to accepting the agreement. | |
| Commitment Modification Request | This event triggers the delivery of a commitment modification request to the originator of a commitment request. | CSE - Execute Contract MV - Deliver Property and Forces PV - Personnel Visibility RPA-MV - Asset Accountability |
| Commitment Pro Forma Entry | To record the administrative reservation of funds based on firm procurement request, unaccepted customer orders, Directives, and equivalent instruments. The recoding of this financial event contains the debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | FV - Manage Execution Fund Account |
| Commitment Request | This is a request for a commitment or decommitment that has been approved based on the existence of available funding. This commitment or decommitment is an administrative reservation or dereservation of funds for a procurement request, order, directive, payroll, retirement, retainer and annuitants pay, travel reimbursement or equivalent instrument. This also identifies commitments that have been rejected due to insufficient funding or management discretion. | FV - Manage Execution Fund Account FV - Manage General Ledger MV - Deliver Property and Forces PV - Administer Assignment Action PV - Personnel Visibility RPA-MV - Asset Accountability |
| Communication from Government Supplier | Communications received from Government suppliers as part of the contract and order monitoring process that may include requests by the Government supplier for a change to the terms or conditions of the intragovernmental order and all information exchanges regarding discrepancy disputes, adjustments, and receivable and revenue bookings. | |
| Communication to Government Supplier | Any official, written, addressed communication between a DoD organization, a DoD employee, or other DoD agent and a Government supplier regarding the execution of the supplier's intragovernmental order, including requests by the internal end user, or contracting officer, for a change to the terms or conditions of the order such as changes to delivery date, specifications, and cost and all information exchanges regarding discrepancy disputes, adjustments, and payable and expense bookings. This may also include notice to the government supplier acknowledging that goods or services have been received, which starts the clock for constructive acceptance. | |
| Component Requests Continuing Resolution Amount | Request for calculated amount available for execution under the Continuing Resolution Act by the components to the Comptroller. | |
| Confirmation of Physically Complete Contract | Confirmation that a contract or intragovernmental order performed service or provided good is physically complete based on the terms and conditions of the contract or order. | |
| Congressional Decision Received | Receipt of congressional decision regarding the requested reprogramming action. | FV - Perform Reprogramming and Transfers |
| Congressional Enactment | The DoD portion of the President's Budget is the basis for the DoD congressional enactment process. In the following nine months (February to October) the President's Budget will be closely scrutinized, serving as guidance for two major pieces of defense-related legislation: the Nation Defense Authorization Bill and the Defense/Military Construction Appropriations Bills. Of all the legislative matters before Congress, none is more important or more political than the review of the President's Budget. It will be examined by 535 members of Congress and hundreds of congressional staffers, each of whom possess their own agendas and priorities. The end product of the enactment process is the Authorization and Appropriations Bills. | FV - Execute Apportionment and Allocate Funds |
| Congressional Enactment Captured | Receipt of congressional enactment of the Appropriation. | FV - Track Congressional Actions |
| Congressional Feedback Received | Receipt of congressional feedback regarding the baseline for reprogramming. | FV - Manage Baseline for Reprogramming |
| Congressional or Federal Agency Inquiry Received | A message start event indicating DoD has received a Congressional or Federal Agency Inquiry regarding an acquisition program or effort. | AV - Manage Ad Hoc Reporting |
| Construction Requirement | This event triggers a design bid build construction action. | RPA - Perform Build and Make and Maintenance and Sustainment |
| Construction Restoration Modernization or Space Assignment or Reversion | This event is triggered when the acquisition method of real property is through construction restoration modernization or space assignment or reversion. | |
| Continuing Resolution Pro Forma Entry | This event sends the debit and credit affects of continuing resolution pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | FV - Execute Continuing Resolution |
| Continuing Resolution Ready for Distribution | Temporary funding authority available for distribution. | FV - Execute Continuing Resolution |
| Contract Action Report | Report on all Federal Acquisition Regulation (FAR) contracts greater than $3,000 that identifies the type of report and reporting activity, the transaction, the type of contract, and the business size and socio-economic program data | CSE - Common Supplier Engagement CSE - Execute Contract CSE - Manage Sales and Procurement |
| Contract Administration Initiated | This event triggers the contract administration processes. | CSE - Administer the Contract |
| Contract Execution Initiated | This event triggers the contract execution processes. | CSE - Execute Contract |
| Contract Modification | Any written change in the terms of a contract including bilateral and unilateral modifications. A bilateral modification (supplemental agreement) is a contract modification that is signed by the contractor and the contracting officer. Bilateral modifications are used to make negotiated equitable adjustments resulting from the issuance of a change order; definitize letter contracts; and reflect other agreements of the parties modifying the terms of contracts. A unilateral modification is a contract modification that is signed only by the contracting officer. Unilateral modifications are used, for example, to make administrative changes; issue change orders; make changes authorized by clauses other than a changes clause (e.g., Property clause, Options clause, or Suspension of Work clause); and issue termination notices. | CSE - Execute Contract CSE - Manage Sales and Procurement FV - Manage Execution Fund Account FV - Manage Financial Assets and Liabilities FV - Manage General Ledger PV - Personnel Visibility |
| Contract or Order Closeout Initiated | This event triggers the contract closeout processes. | CSE - Execute Contract Closeout |
| Contract or Order Closure Information | All information related to completion of the buyer's final contract or intragovernmental order closeout process including, but not limited to, closeout details and requesting deobligations and decommitments, if necessary. This also includes any adjustments to closure information. | CSE - Administer the Contract CSE - Execute Contract Closeout CSE - Manage Sales and Procurement FV - Manage Financial Assets and Liabilities FV - Manage General Ledger FV - Post to General Ledger PV - Personnel Visibility RPA-MV - Asset Accountability |
| Contract or Order Performance Information | This provides terms and conditions, schedule, performance, receipt, acceptance, expenditure and collection information related to internal and external goods tendered or services rendered. | CSE - Administer the Contract |
| Contract Specification | Final recommendations developed after source selection that constitute the preliminary information used to develop a contract. | CSE - Establish Sourcing Vehicle with Commercial Sources CSE - Execute Sourcing Strategy |
| Coordinated Agreement | An awarded agreement that has been coordinated with a potential supplier prior to obligation of funds. | CSE - Execute Sourcing Strategy |
| Coordination not Required | Coordination with the Government or commercial supplier is not required. | CSE - Execute Sourcing Strategy |
| Correcting Pro Forma Entries | This event sends all financial information needed to post and update the general ledger based on the anomalies correction business event, including the specific general ledger accounts that should be debited or credited and other financial information needed to support general ledger requirements. | |
| Correcting Pro Forma Entries Generated | Generation of the document containing all financial information needed to post and update the general ledger based on the anomalies correction business event, including the specific general ledger accounts that should be debited or credited and other financial information needed to support general ledger requirements. | FV - Manage Execution with Treasury |
| Correcting Pro Forma Entries Requested | This event triggers an action to request for correcting pro forma entries as a result of anomalies identified during cost analysis. | FV - Perform Cost Analysis |
| Corrective Action Requested | Request to DoD's functional area for recording correcting business event identified during initial Trial Balance analysis. | FV - Perform Financial Reporting PV - Personnel Visibility |
| Cost Analysis Requested | This process is initiated by a request for analysis being submitted from external or internal customers. Upon receiving this request, this process scopes the request, generates an action plan, and applies one or more techniques (forecasting, comparative analysis, or trending). After performing the necessary calculations, the results are interpreted and packaged in such a way as to provide actionable information to the customer(s). This process may yield reusable techniques that can be applied to future requests. The start event for this process is Analysis Requested. The end event is Analysis Performed. | FV - Perform Cost Analysis |
| Cost Basis of Asset | This is all the information needed to establish the original cost basis of an asset. | |
| Cost Model Requested | This is a multiple event being initiated by various DoD Elements requesting Cost Performance Information, Cost Model Template Request, Cost Performance Information Request, Cost Performance Model Update Required, Define Criteria for Detecting Anomalies, and Detail the remaining Model Framework. It is the beginning event within the Perform Managerial Accounting. | FV - Define Cost Performance Model FV - Perform Managerial Accounting |
| Cost Model Template Request | A cost model template that will be used to accumulate the costs of performance for all orders. Those cost accounts shall serve as a historical basis for determining the amount reimbursable for cost reimbursement Economy Act orders and as a basis of determining a fixed price for similar future fixed-price Economy Act orders. | FV - Define Cost Performance Model FV - Perform Managerial Accounting |
| Cost Performance Information Request | The form used by internal or external customers to request cost/performance information. Request includes in as much detail as possible: purpose, objective, originating organization, description of request, priority, deadline, one time or recurring, specific exceptions or considerations, and output parameters (format, delivery instructions, frequency). | FV - Define Cost Performance Model FV - Perform Managerial Accounting FV - Perform Programming RPA - Perform ESOH Services |
| Cost Performance Model Populated | This process collects input data from Industry Partners, Government Partners and Other Domains and distributes it to the responsibility segments and cost objects outlined in the model framework. This is accomplished according to the methodologies incorporated by the Define Model process and produces the cost and revenue measurements (populated model) to be consumed by user communities. The model results may also be utilized by the Perform Analysis process. The start event for this process is Model Completed. The core steps associated with this process are capturing business event data, accumulating or allocating costs to final objects within a model, applying anomaly detection criteria to model results, and reviewing and publishing approved model results. The end event for the process is Model Populated. | FV - Populate Cost Performance Model |
| Cost Performance Model Requested | A request for a template that is used to accumulate the costs of performance for all orders. | |
| Cost Performance Model Update Required | This process requests that the cost and revenue performance manager generate an updated cost performance model in response to either the detection of an anomaly or other unexpected analytical results. | |
| Cost Performance Update Required | This event triggers the action to update or adjust the existing cost performance model. | FV - Perform Cost Analysis |
| CSE Initiating Events | This event represents one or more triggers that start processes outside of the Common Supplier Engagement Business Enterprise Priority. | CSE - Common Supplier Engagement |
| CSE Initiating Update CIP and or WIP Account | This lists the initiating events that start the Update CIP and or WIP Account Process. | |
| Current Value | This is the value of an asset for functional and financial information purposes. | |
| Debit Voucher | The debit voucher provides information on how to recover funds from returned checks which are not paid for any reason by the bank on which they are drawn. When a check is returned unpaid, the deposit ticket cannot be recalled, corrected, or resubmitted. The receiving bank prepares a debit voucher for the difference of the deposit amount. The accounts receivable and collection accounts will be adjusted upon receipt of an unpaid check and copies of the debit voucher from the receiving bank. | |
| Debt Compromise | This is the notification to the originator of a debt that a debt is to be reduced in part or in whole due to the establishment of a debt compromise agreement. | FV - Record and Manage Receivable PV - Personnel Visibility |
| Deferral Proposals Received | Receipt of the proposal for deferral of appropriated budgetary resources to be temporarily withheld form obligation. | |
| Deferred or Rescinded Amounts Posted | A PFD document is sent for posting to the general ledger to adjust budget authority based on the recession and/or deferral amounts. | FV - Execute Rescission, Cancellation and Deferrals |
| Define Criteria for Detecting Anomalies | This process step defines the criteria by which anomalies will be detected. An anomaly is defined by a deviation or departure from the normal or common order, form, or rule. This may apply to multivariate analysis of data elements. The anomalies discussed herein relate to model level variances (e.g., change in total labor cost for a responsibility segment from period to period). | FV - Populate Cost Performance Model |
| Deliver Metrics Information | This event is part of the Evidence of Delivered Property and Forces multiple event, and is the narrative and metrics data that when aggregated describes the execution of distribution activities. | |
| Deliver Return Metrics Information | This event is part of the Evidence of Delivered Property and Forces multiple event, and is the narrative and metrics data that when aggregated describes the execution of delivery activities associated with a return. | |
| Delivery Order | This a multiple event used to initiate the deliver property and forces process through the receipt of a military lift request, return delivery order, logistics order, awarded contract, or acknowledged intragovernmental order. | MV - Deliver Property and Forces |
| Deployed ESOH Solution | This result of the assessment action outlines the actual solution that has been implemented. This may include any details of variances in the actual implementation from the planned implementation, and any requirements for future monitoring or action. | |
| Design Authorization Received | This event triggers the determination if a CIP or WIP Account is required. | |
| Design Bid Build Construction Restoration and Modernization Contract or Order | This event triggers the Perform Construction process. | RPA - Perform Build and Make and Maintenance and Sustainment RPA-MV - CIP Process |
| Design Selected and Inspected | This event triggers a Request for Design Approval. | |
| Detail the Remaining Model Framework | This process defines the structure of the model framework down to the lowest level based on collaboration with other parts of the organization (e.g., accounting, budget, programs, etc). It also traces inputs or creates the network of assignment paths to final cost objects. | FV - Populate Cost Performance Model |
| Develop Sourcing Strategy Resulting Events | A combination of events from Develop Sourcing Strategy "Approved Sourcing Plan for Non Micropurchase Requirement", "Approved Sourcing Plan with Existing Agreement", "Approved Sourcing Plan Needing New Agreement" any of which can trigger the Execute Sourcing Strategy process. | |
| Disbursement Confirmation Received | This is the confirmation of disbursements from Treasury. Schedule number, Control totals, Confirm date, range of tracer numbers, payment medium. In addition, detailed information on cancelled checks is provided. | |
| Disbursement In Transit Pro Forma Entries | Disbursements In Transit Pro Forma Entries represent the specific debit and credit effects to the general ledger that must be recorded for Disbursements In-Transit. Disbursements In-Transit transactions recorded in general ledger account "2120". Disbursements In-Transit reflect outlays transmitted to a designated disbursing office or the Treasury that have not been received and/or processed as outlays prior to the reporting period. | |
| Disbursement Pro Forma Entries | The debit and credit affects of disbursement pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | |
| Disbursement Pro Forma Entry Generated | Generating disbursement pro forma entries consists of using business information pertaining to disbursements captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts). | FV - Disburse |
| Disbursing Information | The receipt of information from Disbursing related to a particular vendor payment. | CSE - Manage Supply Chain Entitlement |
| Discrepancy Dispute Update | Information provided to notify the buyer's receipt and acceptance processes that there has been a resolution with the supplier regarding performance discrepancies. | CSE - Administer the Contract CSE - Manage Sales and Procurement |
| Discrepancy Report Filing Initiated | This event triggers the processes to handle discrepancies. | CSE - File Discrepancy Report |
| Discrepancy Report Generated | Report generated upon either Receipt or Acceptance documenting variance from the terms and conditions of the agreement, contract, or intragovernmental order with the supplier. | CSE - File Discrepancy Report CSE - Manage Sales and Procurement CSE - Receive Goods and Services RPA - File Real Property Discrepancy Report |
| Disposal Evidence | Evidence of Real and Personal Property disposed. | RPA-MV - Dispose or Return Property and Materiel |
| Disposal Metrics Information | This is the narrative and metrics data that when aggregated describes the execution of Dispose or Return activities. | RPA-MV - Dispose or Return Property and Materiel |
| Disposal Requirement | This is a multiple event that triggers the Dispose or Return Property and Materiel process through the receipt of Updated Asset Information, Return or Disposal Requests, Updated Maintenance or Production Schedules, and Excess Real Property Declarations. | RPA-MV - Dispose or Return Property and Materiel |
| Disposition Information | This event, when combined with the Return or Disposal Authorization Request, triggers the Authorize Return or Disposal process, and contains information on the disposition of Government property as dictated by contract terms and conditions or weapon systems lifecycle guidance. | CSE - Administer the Contract CSE - Manage Sales and Procurement |
| DoD Apportionment Request Prepared | This event lists the initiating events that start the Prepare DoD Apportionment Request for Submission process step. | |
| DoD Supplier Response | Government supplier's comments on the draft intragovernmental order provided by the buyer during the negotiation and revision process prior to the draft order being finalized and sent to the Government supplier for review and acceptance. | |
| DoD's President's Budget Submission Prepared | This is the end event of the Perform Budgeting process and the triggering event for the Support Congressional Budget Review process. This event includes DoD's budget submission for the Presidential Budget. | FV - Perform Budgeting FV - Support Congressional Budget Review |
| Draft Agreement | An agreement that is in draft form that is provided to the supplier for review and comment. An agreement is a written instrument of understanding following negotiations between an agency, contracting activity, or contracting office and a contractor, where terms, such as pricing and/or discounts have been negotiated. An agreement does not guarantee a purchase volume, level, or value to the supplier; however, contains contract terms and clauses applying to future contracts between the parties during its term; a description, as specific as practicable, of supplies or services to be provided; and methods for pricing, issuing, and delivering future contracts or orders under the agreement. It may include comprehensive terms and conditions, performance criteria or service level requirements that are expected and agreed to. Future contracts or orders will incorporate by reference or attachment the required and applicable clauses agreed upon in the agreement. An agreement is not a contract or order. | |
| Effort Terminated | Milestone Decision Authority determination that a contractor and/or government activities supporting a program should cease. | AV - Defense Acquisition Program Lifecycle Management |
| End | End. | PV - Personnel Visibility |
| End Environmental Liability Process | End of the environmental liabilities recognition, valuation and reporting process. A message is sent to the Update Asset Record process step with the environmental liability cost information. | RPA - Perform ESOH Services |
| End ESOH Operations | End ESOH operations process. | RPA - Perform ESOH Services |
| Entitlement Calculation Initiated | Beginning the process of determining and scheduling the payment of a vendor's entitlement. | CSE - Calculate Supply Chain Entitlement |
| Entitlement Information Received | Supply Chain Entitlement Information Received. | FV - Disburse |
| Entitlement Initiated | Beginning the process of determining, scheduling and paying a vendor's entitlement. | CSE - Manage Supply Chain Entitlement |
| Environmental Liability Cost Information | This is the cost information and additional related information that has been subject to verification and attestation procedures, required for the form and content of environmental liability reporting. This information is maintained as part of the Asset Record. | |
| Environmental Liability Information | This is the aggregated financial information for environmental liabilities that has amortization factors applied as applicable, is posted to the general ledger, and is reported on financial statements. | FV - Manage Financial Assets and Liabilities FV - Manage Liabilities RPA-MV - Perform Asset Accountability RPA-MV - Perform Physical Asset Accountability |
| ESOH Issue Communication | A communication to responsible authorities that an issue of actual or potential Environmental, Safety and Occupational Health concern exists. The communication may describe an event such as an accident or spill or refer to a set of circumstances of interest to the Environmental, Safety and Occupational Health community (e.g., paint fumes, archeological discovery). The communication may be from the public, regulatory notices from authorities, or be identified as a result of an internal study or inspection. | |
| ESOH Issue Description | This is a narrative that details the problem, issue, or concern. Example components include: statement of understanding, process parameters, issue location, work function, identified hazard, and ESOH issue profile. | |
| Evidence of Delivered Property and Forces | This is a multiple event used to close out the deliver property and forces process by providing notification to concerned parties that cargo has reached its intended destination, and transmitting relevant cargo information to ensure visibility across the supply chain is achieved. | MV - Deliver Property and Forces |
| Evidence of Goods Tendered | Information from supplier that documents tendering of goods to the DoD Buyer. | |
| Evidence of Goods Tendered and Services Rendered | Information from Government or external suppliers that documents the rendering of services or tendering of goods including, but not limited to, data for billing, collection and shipment planning, and product hazard or material safety information as appropriate. | CSE - Acknowledge Goods Tendered and Services Rendered CSE - Administer the Contract CSE - Manage Sales and Procurement CSE - Receive Goods and Services PV - Personnel Visibility RPA - Acknowledge Real Property Services Rendered RPA - Perform Build and Make and Maintenance and Sustainment RPA-MV - Asset Accountability |
| Evidence of Goods Tendered and Services Rendered from External | Information from commercial suppliers that documents the rendering of services or tendering of goods including, but not limited to, data for collection and shipment planning, and product hazard or material safety information as appropriate. | |
| Excess Real Property Declaration | This event is part of the Disposal Requirement multiple event used to initiate the Dispose or Return Property and Materiel process, and is a declaration of excess real property no longer required to support mission functions. | |
| Execute Contract to Administer the Contract Events | A combination of events from Execute Contract "Accepted Intragovernmental Order", "Seller Cost Model", and "Awarded Contract" any of which trigger the Administer the Contract process | |
| Execute Sourcing Strategy to Manage Sales and Procurement Events | A combination of events from Execute Sourcing Strategy "Contract Specification", "Coordinated Agreement", "Accepted Agreement", "Awarded Agreement", and "Government Source Selection Documentation" any of which can trigger the Manage Sales and Procurement process. | |
| Execute Sourcing Strategy to Process Requirement Events | A combination of events from Execute Sourcing Strategy "Accepted Agreement" and "Awarded Agreement" any of which can trigger the Process Requirement process. | |
| Expense Data | The information concerning expenses includes the information concerning the payments made for expenses that apply to a specific period of time that are amortized over that period. | |
| Expiration of Comments to Draft RFP Time Period | The expiration of the allotted time during which the public is allowed to submit comments to the draft request for proposal. | |
| Federal Dollars Expended on Non Federal Asset | This event represents construction costs associated with a construction action conducted by the federal Government on behalf of a non federal entity. | RPA-MV - CIP Process RPA-MV - Perform Asset Accountability RPA-MV - Perform Asset Valuation |
| File Discrepancy Report Initiated | This event contains the initiating events that start the File Discrepancy Report process. | |
| Final Contract or Order Costs | A determination of the final cost of a contract or intragovernmental order that is not firm-fixed price and must be reconciled prior to contract or order close out. | |
| Final Government Export License Decision Adjudicated | This event represents the final decision from Department of State or Department of Commerce either approving or disapproving the request to export DoD technology. | AV - DoD Technology Export |
| Finalizing Acceptance Initiated | This event triggers the processes to finalize acceptance. | CSE - Finalize Acceptance |
| Financial Assets and Liabilities Managed | This event contains various events coming from several processes (e.g. Record and Manage Receivable, Manage Investments, Manage Liabilities and Manage Execution with Treasury), which are within Manage Financial Asset and Liabilities process that identify, classify, value and manage financial (fiscal) assets to include accounts receivable and liabilities to include accounts payable from acquisition or inception to disposal or liquidation. | FV - Manage Financial Assets and Liabilities |
| Financial Management Initiating Events | This event represents a list of one or more triggers that may start a process outside of the Financial Visibility Business Enterprise Priority. | FV - Financial Visibility |
| Financial Management Policy Change Approved | Notification sent to an external or internal customer when proposal has been approved. | |
| Financial Management Policy Change Requested | Recognize an event coming from the Define Cost Performance Model | FV - Define Cost Performance Model FV - Manage Financial Management Policy |
| Financial Management Policy Change Tabled | Notification sent to external or internal customer when a proposal has questions that need to be resolved prior to approval or unapproval. | FV - Manage Financial Management Policy |
| Financial Management Policy Change Unapproved | Notification sent to an external or internal customer when proposal has not been approved. | FV - Manage Financial Management Policy |
| Financial Management Policy Requested | Provides general guidance on the policies and procedures related to Department of Defense financial management processes which include the formulation and submission to budget requests to the Office of Secretary of Defense as well as provide guidelines and assistance accounting for assets, liabilities, revenues, and expenses. | |
| Financial Management Policy Updated | This process includes the creation, maintenance and dissemination of policies, requirements and directives governing the processing of financial transactions, performance of financial management activities and maintenance and application of financial data, accounts and classification structures. This process includes the integration of external guidance (i.e. impact analysis of new regulations, revision of existing guidance and generation of new processes). | FV - Manage Financial Management Policy |
| Financial Reporting Required | The ability to provide relevant financial visibility and real-time information dashboards for DoD decision makers and to summarize financial information for the purpose of producing mandatory reports in compliance with regulatory requirements and discretionary reports in support of other requirements. | FV - Perform Financial Reporting |
| Financial Statements Released | Create financial statement briefing package and submit to the external stakeholders for review and certification. | FV - Financial Visibility FV - Perform Financial Reporting |
| Financial Transaction Received | Record the financial impact of the transaction and required attributes needed for the general ledger balances. | FV - Post to General Ledger |
| Financial Transaction Report Generated | This event is when a financial transaction report provides the information for all general ledger transactions. | FV - Post to General Ledger |
| Financial Transaction Report Received | Receipt of the Financial Statement Data, which includes financial results, narrative and or footnote information, value added analysis in order to provide management with a final assessment of the financial condition of the Department of Defense. | |
| Forecasted Requirements | Future projections of DoD wide enterprise requirements for goods and services. | |
| Formulate Budget Plan | This process develops, justifies and defends the budget at all levels of DoD. | FV - Financial Visibility |
| Fund Execution with Treasury Initiated | DoD's status of a firm's assets, liabilities, and equity accounts as of a certain time, as shown in its trial balance or financial statement. | FV - Manage Execution with Treasury |
| Funding Authorization Received | This trigger indicates that funds for the construction or design project or program have been authorized | |
| Funding Distributed | Issuing apportionment and budget authority as results of OMB's release and the process of creating program and funding document. | FV - Perform Planning, Programming, Budgeting, Funds Distribution & Control |
| Funds Control Established | This event receives the requests for expenditure authority needed to commit budget authority to finance a business transaction, or alternatively to cancel a previously approved request. | FV - Manage Execution Fund Account |
| FYDP Information Request Sent | A message event indicating a correspondence requesting FYDP data has been sent. FYDP data from a Major Program is used for internal DoD program management purposes, especially during the Planning and Programming phases. | AV - Manage Periodic Reporting |
| FYDP Received | A message event indicating information is received because of a request for FYDP data. FYDP data from a Major Program is used for internal DoD program management purposes, especially during the Planning and Programming phases. | AV - Manage Periodic Reporting |
| Gain or Loss on Sale of Investment | Financial gain or loss realized on the sale of an investment. A gain results when actual return is greater than expected return and a loss results when actual return is less than expected return. | |
| General Ledger Correcting Pro Forma Entries Posted | At the end of the accounting period, after all the balances in temporary accounts are transferred to an income summary account and a retained earnings account using pro forma entries, thereby resetting the balance of the temporary accounts to zero to begin the next accounting period. | |
| General Ledger Correcting Pro Forma Entries Updated | At the end of the accounting period, after all the balances in temporary accounts are updated and transferred to an income summary account and a retained earnings account using pro forma entries, thereby resetting the balance of the temporary accounts to zero to begin the next accounting period. | |
| General Ledger Managed | This event is the results in multiple inputs from the following events: (1) Post to General Ledger sending general ledger transactions and Financial Transaction Reports; (2) Manage Execute Funds provides input results on funds certified and insufficient funds identified; and (3) Manage Financial Management Policy which provides Financial Policy Updated. The accumulation of above into this multiple event to have an ability to record financial transactions as updates to specific proprietary, budgetary, and memorandum general ledger accounts in accordance with Federal Accounting Standard Advisory Board standards. | FV - Manage General Ledger |
| General Ledger Transaction Posted | The General Ledger Transaction includes amounts, United States Standard General Ledger accounts, attributes, posting date, current and or future accounting period required by the general ledger. | FV - Post to General Ledger |
| Gift or Donation | This event is triggered when the acquisition method of real property is gift or donation. | |
| Goods and Services Acceptance Initiated | This event triggers the goods or services acceptance procedures. | CSE - Accept Goods and Services |
| Goods and Services Acknowledgement | The confirmation by receiver that goods were tendered or services were provided. | CSE - Acknowledge Goods Tendered and Services Rendered CSE - Perform Inspection and Testing and Verification RPA - Acknowledge Real Property Services Rendered RPA - Perform Real Property Inspections and Verifications |
| Goods or Services Received | This event triggers the goods or services receipt procedures. | CSE - Receive Goods and Services |
| Government Solicitation | Notification to the Government source of an existing or potential requirement. | |
| Government Solicitation Response | Government suppliers' response to a solicitation notifying the buyer that requested requirements can or cannot be met. | |
| Government Source Selection Documentation | Notification documentation that has been developed in coordination with the Government supplier to serve as the basis for a draft agreement or draft intragovernmental order. | |
| Government Sourcing Vehicle Establishment Initiated | This event triggers the processes to establish a sourcing vehicle with Government sources. | CSE - Establish Sourcing Vehicle with Government Sources |
| Housing Entitlement Notification | This is a person's validated requirement for DoD housing with mission impact information to be utilized in priority determinations. | PV - Personnel Visibility RPA-MV - Asset Accountability |
| Identify Property and Materiel for Return or Disposal Initiated | This multiple event contains the initiating events that start the Identify Property and Materiel for Return or Disposal process. | |
| Identify Requirement for Continuing Resolution Act Estimates | Identify requirements for temporary funding estimate in anticipation of CRA. | FV - Execute Continuing Resolution |
| Incomplete Delivery | Failure confirmation that a contract performed service or provided product is not physically complete and contract closeout procedures cannot continue. Terms and conditions may not have been met as agreed upon and require additional communication between the buyer and the supplier to bring to resolution. | CSE - Execute Contract Closeout |
| Individual Debt Information | This is information from external sources requesting Department of Defense (DoD) Human Resources to collect incurred debt. | FV - Record and Manage Receivable PV - Personnel Visibility |
| Initial Asset Record | The trigger for this event is the creation of an initial asset record. The Create Initial Asset Record process establishes an entry based on the execution of a contract or order, or real estate instrument, or the performance of a physical inventory resulting in the identification of an asset which is not recorded in the inventory system. | RPA-MV - Create Initial Asset Record |
| Initial Military Equipment Valuation Determined | This event triggers the establishment of the initial asset recorded costs. | |
| Initial Production Complete | This is the successful production and delivery of the LRIP units, which proves that adequate and efficient manufacturing capability exists to produce the minimum quantity necessary to provide production or production-representative articles for IOT&E. (DoD 5000.2 - 3.8.3) | AV - Execute Program |
| Initiate Budget Planning Guidance Development | This is the triggering event of the Perform Budgeting process which initiates development of the Budget Planning Guidance. | FV - Perform Budgeting |
| Initiate Manage General Ledger | This event contains multiple initiating events entering information into several sub processes within the Manage General Ledger process (i.e. Post to General Ledger, Post to General Ledger, Post to General Ledger, and Manage Financial Management Policy). This multiple event identifies, classifies and provides financial transactions as updates to specific proprietary, budgetary, and memorandum general ledger accounts in accordance with Federal Accounting Standard Advisory Board standards, General Accepted Accounting Principles and regulatory requirements. | FV - Manage General Ledger |
| Inspected Goods and Service Evidence with Discrepancies | Documentation that service provided or goods received have not passed inspection. | CSE - Perform Inspection and Testing and Verification RPA - File Real Property Discrepancy Report RPA - Perform Real Property Inspections and Verifications |
| Inspected Goods and Service Evidence with no Discrepancies | Documentation that service was provided (examples include: service acceptance form, service inspection form, work order and task orders as acknowledged by receiver) or goods received have passed inspection. This evidence is used to update asset and accountability records. | CSE - Perform Inspection and Testing and Verification RPA - Aggregate Real Property Management Information RPA - Perform Real Property Inspections and Verifications |
| Insufficient Funds Identified | Event where funds are not available for execution. | FV - Manage Execution Fund Account MV - Deliver Property and Forces PV - Administer Assignment Action PV - Personnel Visibility RPA-MV - Asset Accountability |
| Interim or Final Acceptance Code | This indicates that either an Interim or Final Real Property Acceptance action has occurred. It triggers the relief of the Construction in Progress account. | RPA - Update CIP and or WIP Account |
| Intragovernmental Order Closure Authorization | Confirmation from the Government supplier to the Government buyer that an intragovernmental order can be closed and archived. | |
| Intragovernmental Order Closure Information | All information related to completion of the Government supplier's final intragovernmental order closeout process including all necessary closeout details required. This also includes any adjustments to closure information. | CSE - Administer the Contract CSE - Manage Sales and Procurement FV - Manage General Ledger FV - Post to General Ledger |
| Intragovernmental Order Closure Notice | Notification from the Government buyer to the Government supplier that an intragovernmental order is ready to be closed and archived. | CSE - Execute Contract Closeout |
| Investment Asset Record | This is the continuous aggregation of the U. S. Treasury certificates or securities under Department of Defense accountability. | FV - Manage Investments |
| Investment Asset Record Updated | This event is adjusting the value and status of the continuous aggregation of the U. S. Treasury certificates or securities. | FV - Manage Investments |
| Investment Sold | Sell U.S. Treasury investment securities for cash. This transaction should trigger an event that will record gain or loss on sale of investment. | FV - Manage Investments |
| Invoice for Goods | A collection of data submitted by a supplier requesting payment from DoD for goods tendered. It describes an amount due for the acquisition of tangible goods as billable events, which includes the pricing including freight, the cash discount terms, the date of the billing, the payment due date, and the amount of the money owed to the supplier for an acquisition. | |
| Liability Information Evaluated | List of initiating events that starts the Evaluate Liability Information process. | |
| Logistics Order | This event is part of the Delivery Order multiple event used to initiate the deliver property and forces process, and is a validated request for internally sourced goods or services requested by a DoD customer that contains information relative to the source, location, required delivery date, and product or service description. | CSE - Develop Sourcing Strategy MV - Deliver Property and Forces |
| Logistics Order Modification | A request for modification to previously submitted requisition. | MV - Deliver Property and Forces |
| Manage Financial Assets and Liabilities Initiated | This event contains initiating events entering into several processes (e.g. Record and Manage Receivable, Manage Investments, Manage Liabilities and Manage Execution with Treasury), which are initiating events within Manage Financial Asset and Liabilities process that identify, classify, value and manage financial (fiscal) assets to include accounts receivable and liabilities to include accounts payable from acquisition or inception to disposal or liquidation. | FV - Manage Financial Assets and Liabilities |
| Manage Financial Assets and Liabilities Initiates Manage General Ledger | This event contains the initiating events from Manage Financial Asset and Liabilities process that start Manage General Ledger Process. | |
| Manage Returned Payments Initiated | This event contains the initiating events that start the Manage Returned Payments Process. | |
| Manage Sales and Procurement to Dispose or Return Property and Materiel Events | A combination of events from Manage Sales and Procurement "Contract Modification", "Contract or Order Closure Information", "Awarded Contract", and "Authorization to Return Acknowledged Intragovernmental Order" any of which can trigger the Dispose or Return Property and Materiel process. | |
| Manage Sales and Procurement to Perform Asset Accountability Events | A combination of events from Manage Sales and Procurement "Contract Modification", "Awarded Contract", "Acceptance Evidence", "Certified Invoice", "Contract or Order Closure Information", "Real Property Placed in Service Notification", "Performance Evidence", and "Acknowledged Intragovernmental Order" any of which can trigger the Perform Asset Accountability process. | |
| Manage Sales and Procurement to Perform Build and Make Events | A combination of events from Manage Sales and Procurement "Contract Modification", "Contract or Order Closure Information", "Awarded Contract", "Acknowledged Intragovernmental Order", and "Acceptance Evidence" any of which can trigger the Perform Build and Make process. | |
| Manage Sales and Procurement to Process Requirement Events | Manage Sales and Procurement "Acknowledged Intragovernmental Order", "Strategy Recommendation", "Procurement Report", and "Contract or Order Closure Information" any of which can trigger the Process Requirement process. | |
| Managerial Accounting Performed | This ending event that is an outcome from the Perform Cost Analysis that provides the following: Results is Analytical Results Published, Correcting Pro Formula Entries Requested, Cost Performance Update Required and No Additional Action Required. | FV - Perform Managerial Accounting |
| Market Information | Information gathered based on market research with the intent of developing or improving a strategic sourcing strategy. May include, but is not limited to, information on suppliers, pricing, volumes, quality of goods, and services. | |
| Materiel and Forces Status Information | Information that permits the monitoring of events across a supply chain. It tracks and traces inventory, and forces globally on a line item/individual level and provides information such as item unique identification, location, and condition. | PV - Personnel Visibility RPA-MV - Asset Accountability RPA-MV - Dispose or Return Property and Materiel |
| Materiel Asset Record Updated | The trigger for this event is an updated materiel asset record. The Update Asset Record process updates asset records with information based on a change to the quantity, condition or interest or ownership of an asset. For personal property this includes, but is not limited to, actions such as purchase, transfer, make, issuance, repair and overhaul, return, sale or disposal. The value of a personal property asset is recorded in the inventory or accountability system upon interim or final acceptance. Information provided by the inventory or accountability system includes but is not limited to valuation information, asset specifications, status of asset, ownership and other non-financial data. | RPA-MV - Maintain Asset Information |
| MILCON Awarded Design Bid Build Contract or Order | This event indicates that the amount of contract awarded is over the $750,000 threshold and the contract type is primarily for a design. | RPA - Perform Build and Make and Maintenance and Sustainment RPA-MV - CIP Process |
| MILCON Awarded Design Build Contract or Order | This event indicates that the contract amount awarded is over the $750,000 threshold and it is a design contract and construction contract. The agent of conducts both the design and construction under one contract. | RPA - Perform Build and Make and Maintenance and Sustainment RPA-MV - CIP Process |
| Milestone B Approved | A start event resulting from Milestone Decision Authority approval at Milestone B for program continuation to System Integration. If technology maturity has been demonstrated for the integrated subsystems into a complete system, then a program enters the System Integration effort. | AV - Execute Program |
| Military Lift Request | This event is part of the Delivery Order multiple event used to initiate the deliver property and forces process, and is a military transportation resources scheduling inquiry for personnel movement (may include cargo specifications) within mission guidelines. | MV - Deliver Property and Forces PV - Personnel Visibility |
| Minor Construction Approved | This event is the result of the approval of a minor construction project. | RPA - Perform Build and Make and Maintenance and Sustainment RPA-MV - CIP Process |
| Minor Construction Awarded Contract or Order | This event indicates that the type of contract awarded is below the $750,000 threshold. | RPA - Perform Build and Make and Maintenance and Sustainment RPA-MV - CIP Process |
| Minor Construction Inhouse | This event triggers the creation of an asset record that is a result of a minor construction in-house. | |
| Modification not Required | The existing agreement with the commercial supplier does not need to be modified. | CSE - Establish Sourcing Vehicle with Commercial Sources |
| Modification or Change Notification | Information that triggers a change or modification in an agreement, contract or intragovernmental order after it has been operational and past performance trends indicate a need for its modification(s) to improve performance. | CSE - Administer the Contract |
| Modification or Change Requirement | Requirement to modify a contract or intragovernmental order to meet conditions before contract or order closeout. Contract or intragovernmental order modifications may be necessary to ensure that commitments and obligations are properly recorded before closeout. | CSE - Administer the Contract CSE - Execute Contract Closeout |
| Modified Draft Request for Proposal | Modified solicitation document based on vendor comments or development of request for proposal prior to issuance. | |
| Monitor and Improve Process Starting Events | A combination of events "Accepted Agreement" and "Awarded Agreement" any of which can trigger "Monitor and Improve Process" within the "Manage Sales and Procurement" process. | |
| Narrative and or Footnote Information Request | A request for more detailed information, beyond what is captured within the general ledger and supporting subsidiary ledgers, that is used to build the financial statement narrative and supporting footnotes. | |
| New Cost Model or Cost Information Required | This is a beginning event initiating new cost models to capture cost information in the process step Capture Cost Information. | FV - Populate Cost Performance Model |
| New Cost Model Published | An administrative step that adds the completed model and supporting information to the inventory of existing models. This step may be supported by the concept of version control and configuration management. This process captures relationship between the customer requests and model(s) used to satisfy them. By maintaining these relationships, the cost revenue performance manager can rapidly respond to customer requests for new or changed models. | FV - Define Cost Performance Model |
| New Data Element Requested | As a result of responding to the customer's request, the cost revenue performance manager may identify the need for creating a new data element. This process asks the appropriate data owner to supply this information and incorporates it into the overall data requirements for the model. In certain situations, this may require coordination with the Accounting Control Board or Comptroller of the organization, which may, in turn, result in a revision to an existing regulation. Additionally, care should be taken not to negatively impact the data structure of the enterprise when creating a new data element. | |
| No Additional Action Required | A Determination has been made that there is not a need for additional action. | FV - Define Cost Performance Model FV - Perform Cost Analysis FV - Perform Managerial Accounting |
| No Environmental Liability | Potential liability is deemed not an environmental liability because it is Remote, an Operational Cost or a Non Environmental Liability. | RPA - Perform ESOH Services |
| Non CIP Expense | This event is the result of a notification of approval of a work order for a non CIP expense. | RPA-MV - Asset Accountability RPA-MV - CIP Process |
| Non CIP WIP Valuation Determined | The event triggers the program management and acquisition processes related to Military Equipment Valuations for Capital Assets. | |
| Not Usably Complete | A good or service cannot be accepted in its current state and an update to the contract is necessary. | CSE - Receive Goods and Services |
| Notification of Collection | This is a notification that a collection has been processed. The information could include the associated deposit ticket or debit voucher and the associated cash collection voucher, administrative offsets. | CSE - Administer the Contract CSE - Manage Sales and Procurement FV - Collect |
| Notification of Final Delivery | Information needed to trigger confirmation of physical completion of contract or intragovernmental order. | |
| Obligation Pro Forma Entry | To record the obligation of funds based on firm procurement requests, unaccepted customer orders, Directives, and equivalent instruments. The recoding of this financial event contains the debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | FV - Manage Execution Fund Account |
| Obligation Request | This is a signed contract or order that provides obligations or deobligations request. | FV - Manage Execution Fund Account FV - Manage General Ledger PV - Personnel Visibility |
| Offset Pro Forma Entries Generated | The general ledger impact of offsetting the balance of an accounts payable with a previously recorded accounts receivable. Perhaps resulting from a contract overpayment. | FV - Manage Liabilities |
| OMB Decision not Approved | OMB's unapproval of reprogramming action. | FV - Perform Reprogramming and Transfers |
| OMB Decision Received | OMB's decision on request for additional temporary funding authority. | FV - Execute Continuing Resolution |
| OMB Proposals Received | OMB's proposal for rescission and deferrals. | FV - Execute Rescission, Cancellation and Deferrals |
| Order Received | A uniquely numbered document that records the information submitted to the vendor to purchase supplies and services. The contract or order has a one to one relationship between the Government and a single vendor. | |
| Order Status | This event provides concerned activities with current information containing details about an order or a shipment. | MV - Deliver Property and Forces PV - Personnel Visibility |
| Other Receipts | Any receipts other than those included with a Debit Voucher or those that are a collection against an open receivable (established when goods or services were provided). | |
| Payment Confirmed | Confirmation of a vendor payment. | CSE - Common Supplier Engagement CSE - Manage Supply Chain Entitlement FV - Manage Financial Assets and Liabilities |
| Payment Request Rejected | This event represents the rejection of a payment request that has failed one or more aspects of the matching process. The rejected payment request is sent back to the originating source for correction and resubmission. | CSE - Calculate Supply Chain Entitlement |
| Payment Requested | A request for payment from a vendor, or other party owed by the government. | |
| Payment Scheduled | A payment to vendor that has been scheduled within the constraints of the Prompt Payment Act. | CSE - Calculate Supply Chain Entitlement |
| Perform Asset Accountability Initiated | This multiple event contains the initiating events that start the Perform Asset Accountability process. | RPA-MV - Perform Asset Accountability |
| Perform Collection and Disbursement Initiates Manage General Ledger | This event contains the initiating events from Perform Collection and Disbursement process that start Manage General Ledger Process. | |
| Perform Programming Budgeting Cycle Initiated | This Event contains the Initiating Events that start processes within the Perform Planning, Programming, Budgeting, Funds Distribution & Control Process. | FV - Perform Planning, Programming, Budgeting, Funds Distribution & Control |
| Perform Programming Completed | This is the end event for the Perform Programming process which is triggered by the compiled program information. | FV - Perform Programming |
| Performance Evidence | Information provided to the buyer's receipt and acceptance process that confirms the rendering of services or tendering of goods has been performed, including information for billing, collection and shipment planning. Performance evidence is also used to update the Government supplier's asset record, to update goods in transit accounts, and to trigger the suppliers' receivables process for services. | CSE - Administer the Contract CSE - Manage Sales and Procurement FV - Manage Financial Assets and Liabilities FV - Record and Manage Receivable |
| Periodic Report Required | A timed start event that initiates a recurring reporting process of program cost, schedule and technical status. | AV - Manage Periodic Reporting |
| Periodic Report Submitted | An end event that concludes the submission of a recurring reporting process of program cost, schedule and technical status. | AV - Manage Periodic Reporting |
| Person In-Processed | The person has in-processed into the organization specified on the assignment order. | PV - Assign Human Resources |
| Physical Asset Record Updated | This is the continuous aggregation of descriptive characteristics of an asset following a Physical Inventory Adjustment under Department of Defense accountability. | |
| Physical Inventory Adjustment | Updates to the identity, quantity, condition, value or legal characteristic of an asset resulting from a physical count or inspection. | RPA-MV - Conduct Physical Inventory |
| Physical Inventory Required | This event initiates the conduct physical inventory process based on a temporal or ad hoc requirement. | RPA-MV - Conduct Physical Inventory |
| Positive Concept Decision Made | A start event resulting from Milestone Decision Authority approval of the initial concept and initiates the Concept Refinement phase. | AV - Defense Acquisition Program Lifecycle Management |
| Pre Payment Information | The prepayment information to the seller. This is to notify the seller that a prepayment has been made before goods and/or services are received. | CSE - Administer the Contract CSE - Manage Sales and Procurement FV - Record and Manage Receivable |
| Pre Payment Pro Forma Entries | Prepayment pro forma entries to record an expense that was paid in advance. These pro forma entries consists of using business information pertaining to prepaid expense captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts). | |
| Pre Solicitation Notice | Notification to the commercial marketplace of an existing or potential requirement. | |
| Procurement Change Request | This event triggers the contract modification process in response to the receipt of a procurement change request. | CSE - Monitor and Improve Process MV - Deliver Property and Forces PV - Personnel Visibility RPA-MV - Asset Accountability |
| Procurement Request | This event triggers the sourcing process in response to the receipt of a procurement request. | CSE - Process Requirement PV - Personnel Visibility |
| Program and Funding Document | The Program and Funding Document is the plan establishing the authorized appropriation funding for an agency during a specified period of time, specifying the program guidelines and changes in authorized funding for the agency. | FV - Execute Apportionment and Allocate Funds FV - Manage Execution Fund Account |
| Program Closed Out | An end event that concludes all activities required to close-out a completed program. | AV - Defense Acquisition Program Lifecycle Management |
| Program execution has been adjusted | The APB revision process is complete when the execution of the program has been adjusted in compliance with the Approved APB. | AV - Execute Program Sub-Process APB Revision |
| Program Terminated | An end event that concludes all activities required to terminate a program after a Milestone Decision Authority determination at Milestone B or C that contractor and/or government activities supporting a program should cease. | AV - Defense Acquisition Program Lifecycle Management |
| Project Approval Requested | This information flow indicates that at a certain level or threshold of design completion, the continuation and completion of the design is dependent upon approval by the U.S. Congress and thus it represents the design approval request to Congress. | |
| Project Approved and Inspected | This information represents the response from the U.S. for design approval. | |
| Project Cancellation Cost | The amount to be expensed resulting from the cancellation of funding for a research and development effort. | FV - Manage General Ledger FV - Post to General Ledger RPA-MV - CIP Process RPA-MV - Perform Asset Accountability RPA-MV - Perform Asset Valuation |
| Project Cancellation Evidence | This event triggers the cancellation of a project. | |
| Project Cancelled | This is documentation informing the executing agent that the project has been cancelled. | RPA - Update CIP and or WIP Account |
| Project Deferred | This is documentation informing the executing agent that the project has been deferred. | RPA - Perform Build and Make and Maintenance and Sustainment |
| Project Not Approved | This is documentation informing the executing agent that the project has not been approved by Congress. | RPA - Perform Build and Make and Maintenance and Sustainment |
| Project Review Required | This event is the result of receipt of a notification that a project may exceed minor military construction statutory limits. | RPA - Perform Build and Make and Maintenance and Sustainment RPA-MV - CIP Process |
| Purchase Investment Requested | This event starts the process for Purchasing an Investment. | |
| Ready for Distribution | Distribution of the continuing resolution amount is ready to be distributed to the components. | |
| Ready to Pay File Rejected | Ready to Pay File rejected as a result of an entitlement function that identifies the amount that should be paid to a specific payee. Entitlements are only approved after proper authorization, verification of fund availability, and review for duplicate payment. | CSE - Manage Supply Chain Entitlement FV - Disburse |
| Real Property Asset Condition Update | This is information concerning the current condition, physical, and/or quality, of an existing real property asset with regard to the mission it supports. | |
| Real Property Asset Record Updated | The trigger for this event is an updated real property asset record. The Update Asset Record process updates asset records with information based on a change to the quantity, condition or interest or ownership of an asset. For real property this includes, but is not limited to, actions such as construction, restoration, modernization, disposal, purchase, transfer, ingrants, outgrants, donations or exchanges. The value of a real property asset is recorded in the inventory or accountability system upon interim or final acceptance. Information provided by the inventory or accountability system includes but is not limited to valuation information, asset specifications, status of asset, ownership and other non-financial data. | RPA-MV - Maintain Asset Information |
| Real Property Asset Valuation Information | The value of the asset, which includes original acquisition cost, depreciation and or amortization expense, gain and or loss on disposal, net realizable value, cost of capital improvement. | FV - Manage General Ledger FV - Post to General Ledger RPA-MV - CIP Process RPA-MV - Maintain Asset Information RPA-MV - Perform Asset Accountability RPA-MV - Perform Physical Asset Accountability |
| Real Property Operation Ceased Notification | Information that a real property asset has been identified as closed with an excess declaration and disposal action to be processed. | |
| Real Property Outgrant Evidence | Real property asset agreement or contract information (easement, lease, license, permit or use agreement) that documents the use of a Department of Defense managed real property asset to either a Government agency or private entity for a specified consideration (rent or other remuneration). | RPA-MV - Asset Accountability |
| Real Property Placed in Service Notification | Notice that an asset has been placed in service and is available for use. | CSE - Accept Goods and Services CSE - Finalize Acceptance CSE - Manage Sales and Procurement RPA - Execute Real Property Acceptance Transactions RPA-MV - Asset Accountability |
| Re-apportionment Requested | Initiating process for receiving funding authority. | FV - Execute Rescission, Cancellation and Deferrals |
| Receipt Account Trial Balance and Ledgers | Availability of detailed receipt transaction and balances reported by the DoD Component during the month. Discloses information related to balance forwarded, current month receipts and month end account totals; Shows receipt balances by fund account symbol and department. Shows collections and or deposits of funds in accounts that are not immediately available for expenditure. | |
| Receivable Not Greater Than Liability | The Receivable balance is more than the Liability balance. | FV - Record and Manage Receivable |
| Receivable Pro Forma Entries | The debit and credit affects of receivable pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | |
| Receivable Pro Forma Entry Generated | This pro forma entries reflects all receivable data that has been processed along with other financial information needed to post and update to the General Ledger. Updating the General Ledger includes reflecting the result of the operational event as debit and credit entries to both proprietary and budgetary General Ledger accounts. | FV - Record and Manage Receivable |
| Receivable Request Information Captured | This multiple event contains the initiating events that start the Capture Receivable Request Information Process. | |
| Receive Goods and Services to Accept Goods and Services Events | A combination of events from Receive Goods and Services "Acceptable Discrepancies" and "Inspected Goods and Service Evidence with no Discrepancies" any of which can trigger the Accept Goods and Services process. | |
| Receive Goods and Services to Administer the Contract Events | A combination of events from Receive Goods and Services "Discrepancy Report", "Acceptable Discrepancies", "Inspected Goods and Service Evidence with no Discrepancies", and "Goods and Services Acknowledgement" any of which can trigger the Administer the Contract process. | |
| Receive Treasury Confirmation | This event is when Treasury provides confirmation that verifies those processed disbursements for a processing cycle. | FV - Disburse |
| Received Request for DoD Technology Export | A start message event that initiates the DoD Technology Export process after receiving a request from an external source, usually a U.S. industry request from the Department of Commerce or the Department of State for threat evaluation and recommendation regarding the export of DoD technology. | AV - DoD Technology Export |
| Reconciliation Completed | The results of the reconciliation have been documented and made available. | FV - Manage Execution with Treasury |
| Refer Debt to Legal | Outstanding overdue debts are referred to legal counsel for adjudication. | FV - Record and Manage Receivable |
| Refined Requirement | Acquisition requirements that have been combined together and/or further decomposed based on enterprise level analysis. | CSE - Process Requirement |
| Rejected Collection Sent | Based on past actions to research and gain additional information the Accounting can not determine the proper recording of the collection, so it is forwarded to functional areas to determine and/or refunded to originating source. | FV - Collect |
| Rejected Environmental Liability Information | Environmental Liability Information was determined to be invalid, therefore it was rejected. | FV - Manage Liabilities |
| Remedial Action Plan Rejected | If further analysis is warranted, a Remedial Action Plan is developed to attempt to address the customer's requirements using alternative means. After analyzing previously denied requests, the cost revenue performance manager should develop a strategy for resolving the underlying issues that need to be addressed. This process outlines the specific steps that need to be taken by the cost revenue performance manager to create new capabilities, improve its customer service offerings, or alleviate irrelevant requests for information from customers that are unduly occupying the cost revenue performance manager's resources. | FV - Define Cost Performance Model |
| Replenishment Signal | This event transmits a signal that indicates when to procure items to meet established inventory levels. | CSE - Process Requirement MV - Deliver Property and Forces RPA-MV - Asset Accountability |
| Report of Programs Initiated | This multiple event contains the initiating events that trigger the start of the Manage Report of Programs process. | FV - Manage Report of Programs |
| Report of Programs Published | Report of programs published for the stakeholders, including congress. | FV - Manage Report of Programs FV - Perform Planning, Programming, Budgeting, Funds Distribution & Control |
| Reprogramming Baseline Report Published | Upon approval, reprogramming baseline report is published for the stakeholders. | FV - Manage Baseline for Reprogramming |
| Reprogramming Identified | This event starts the Reprogramming process. | |
| Reprogramming Request Completed | Completion of the reprogramming request. | FV - Perform Reprogramming and Transfers |
| Reprogramming Requirements Identified | Identification of reprogramming requirements. | FV - Perform Reprogramming and Transfers |
| Request for Administrative Offset | This is a request for administrative offset against amounts payable to indebted parties. This would be a salary offset for employees or an administrative payable offset for vendors. | FV - Manage Financial Assets and Liabilities FV - Manage Liabilities FV - Record and Manage Receivable PV - Personnel Visibility |
| Request for Disposition | An event that triggers an inquiry into the terms and conditions of the contract and a request to receive weapons systems lifecycle guidance to determine if returns or disposals are warranted and to receive final settlement instructions. | |
| Request for Increased Reimbursable Authority | A request for an increase of budgetary reimbursable authority to allow the Government supplier to enter an intragovernmental transaction. | CSE - Execute Contract CSE - Manage Sales and Procurement FV - Execute Apportionment and Allocate Funds |
| Requirement Categories | An aggregation of like enterprise requirements. The intent behind categorizing requirements is to be able to aggregate demand for goods and services so that DoD can implement strategic sourcing. | CSE - Process Requirement |
| Requirement Change Identified | This event triggers the delivery of a procurement change request to the originator of a procurement request. | CSE - Manage Sales and Procurement |
| Requirement Fulfilled | This event signifies that a program's requirement specifications have been sufficiently addressed. | RPA-MV - CIP Process RPA-MV - Dispose or Return Property and Materiel |
| Requirement Processing Initiated | This lists events that trigger the Process Requirement processes. | CSE - Common Supplier Engagement CSE - Process Requirement |
| Requirement Received | This event is the result of the receipt of confirmation of an acquisition requirement that has been screened for the use of either a new or pre-existing sourcing contract or sourcing agreement. | RPA - Develop and Update Work Order |
| Requirement Response | A business approach designed to implement National Security Strategy objectives to include near term and long term constraints. Constraints could include (but are not limited to): funding and appropriations levels, delivery requirements, POM submissions, political considerations, time, performance specifications, and urgency. | |
| Rescission Information Generated | Rescission information sent to adjust the baseline for reprogramming action. | FV - Execute Rescission, Cancellation and Deferrals |
| Rescission Proposals Received | Receipt of a proposal for rescission of appropriated budgetary resources to be withheld from availability. | |
| Responded to Congressional and Federal Agency Inquiry | A message end event that concludes the Formal Inquiry Response process with a correspondence that responds to a Congressional or Federal Agency formal inquiry of an acquisition program or effort. | AV - Manage Ad Hoc Reporting |
| Responsive Proposal | A timely, responsive proposal from an offeror as defined in Federal Acquisition Regulation (FAR) Part 14. | |
| Return Delivery Order | This event is part of the Delivery Order multiple event used to initiate the deliver property and forces process, and is information concerning an authorized return to be used in coordinating delivery activity to include location, condition, required delivery date, destination, and special handling requirements. | RPA-MV - Dispose or Return Property and Materiel |
| Return or Disposal Authorization | A validated and approved return or disposal product authorization. Includes pertinent information necessary to execute the return or disposal (e.g. product location and ship to address). | |
| Return or Disposal Authorization Request | A request for return or disposal product authorization that when combined with Disposition Information triggers the Authorize Return or Disposal process. | |
| Returned Payment for Re-Disbursement | A payment that has been returned due to incorrect disbursing information. After correction, the payment will be sent to disbursing. | |
| Returned Payment for Rescheduling | A payment that has been returned due to being rejected by the payee or an incorrect entitlement calculation. | |
| Returned Payment Notice | This is a notification from the disbursing activity to the originating supply chain entitlement activity that a previously issued payment has been returned and the reason(s) why. This is a notification from disbursing to a functional area that a payment has been returned from a financial institution. The payment was returned for at least one of the following reasons: invalid account number, invalid routing transcript number, account closed, or rejected by payee. | FV - Perform Collection and Disbursement PV - Personnel Visibility |
| Revenue Data | Revenue data that includes Gain on sale of asset, unearned revenue from collect, advance from non-DoD buyer, and net change in inventory. | |
| Revised Draft Agreement | An agreement that has been revised by the Government supplier and is ready to be signed by the appropriate contracting officer. | |
| RPA to FV Initiating Events | This multiple event lists all the events sent by Perform Asset Accountability process to the FV Capture Pro Forma Entries process. | RPA-MV - Asset Accountability |
| Sales and Procurement Management Initiated | This event triggers the manage sales and procurement processes. | CSE - Manage Sales and Procurement |
| Sales Reimbursement Information | This is reimbursement information from the sale of goods or services (e.g., commissary receipts, training). | FV - Collect FV - Perform Collection and Disbursement FV - Post to General Ledger PV - Personnel Visibility |
| Scheduled Disposal Information | Information on the planned or scheduled disposal of property or material deemed excess or defective. | |
| Sell Investment | This is the event that triggers the Sell Investment process. | |
| Sell Investment Requested | This event triggers the sell investment process. | |
| Seller Cost Model | A cost model that is used by the seller to accumulate the cost of performance for an order. | CSE - Execute Contract |
| Send Bill Request Rejection to Customer | Event that sends the bill request reject from DoD financial management. | FV - Record and Manage Receivable |
| Separated or Terminated or Transferred Individual Debt Information | This is information required to support a DoD Human Resources collection action on a delinquent person whose affiliation has been separated or terminated from Department of Defense or transferred to another federal entity. This information regards a dollar amount owed to the Department of Defense (e.g., this occurs when a Department of Defense Member or Non-Member damages or loses Department of Defense property, or has been overpaid, or has any other outstanding debt). | FV - Manage Financial Assets and Liabilities FV - Record and Manage Receivable PV - Personnel Visibility |
| Service Requested | This event provides the description of required services so that a procurement or a request for quote can be initiated. | CSE - Process Requirement MV - Deliver Property and Forces RPA-MV - Asset Accountability |
| Signed Agreement | An agreement signed by the Government supplier that has not yet been accepted by the Government buyer. An agreement is a written instrument of understanding following negotiations between an agency, contracting activity, or contracting office and a contractor, where terms, such as pricing and/or discounts have been negotiated. An agreement does not guarantee a purchase volume, level, or value to the supplier; however, contains contract terms and clauses applying to future contracts between the parties during its term; a description, as specific as practicable, of supplies or services to be provided; and methods for pricing, issuing, and delivering future contracts or orders under the agreement. It may include comprehensive terms and conditions, performance criteria or service level requirements that are expected and agreed to. Future contracts or orders will incorporate by reference or attachment the required and applicable clauses agreed upon in the agreement. An agreement is not a contract or order. | |
| Single Source Selection Documentation | Document to execute a single source acquisition. | |
| Solicitation Initiated | This event triggers the solicitation process. | CSE - Establish Sourcing Vehicle with Commercial Sources |
| Solicitation not Required | A solicitation is not required per the sourcing plan. | CSE - Develop Sourcing Strategy |
| Solicitation Required | A solicitation is required per the sourcing plan. | CSE - Develop Sourcing Strategy |
| Source Selected for Agreement | A Government supplier has been selected and an agreement is needed. | |
| Source Selected for IGT Order | A Government supplier has been selected and an agreement is not needed. | CSE - Establish Sourcing Vehicle with Government Sources CSE - Execute Sourcing Strategy |
| Source Selection Documentation | Source Selection Documentation may include the following: Proposed Agreement, Source Selection Decision Document, Proposal Analysis Report (PAR), Responsibility Determination, Price Negotiation Memorandum, Draft Sourcing Vehicle(s), Trade-Off Analyses, Briefings for Source Selection Authority, Briefings for Approval Authorities, etc. | |
| Sourcing Strategies Improvement Initiated | This event triggers the monitor and improve process procedures. | CSE - Monitor and Improve Process |
| Sourcing Strategy Development Initiated | This event triggers the processes to develop the sourcing strategy. | CSE - Develop Sourcing Strategy |
| Sourcing Strategy Execution Initiated | This event triggers the processes to execute the sourcing strategy. | CSE - Execute Sourcing Strategy |
| Spend Information | Historical spend information of DoD past purchases. Spend information includes post-award data used to identify strategic sourcing opportunities. For example, total obligated amount per fiscal year, socio-economic information, supplier concentration. | CSE - Execute Contract |
| Spend Reports | Report that analyzes aggregated enterprise spend information to support development of enterprise sourcing plans. The intent being to gather past spend data to better leverage DoD economies of scale for sourcing. | |
| Start | This is the start event of the Personal Visibility diagram. | PV - Personnel Visibility |
| Start Create CIP and or WIP Account | This event signifies the beginning of the Create CIP and or WIP Account Process. | RPA - Create CIP and or WIP Account |
| Start Create Initial Asset Record | This event initiates the action to create an initial asset record. | RPA-MV - Create Initial Asset Record |
| Start Perform ESOH Services | This event triggers the 'Perform Environment Safety and Occupational Health Services' process which refers to distinct business areas within DoD that address environmental quality, restoration, range sustainability, occupational health, safety as well as fire and emergency services. | FV - Perform Cost Analysis RPA - Perform ESOH Services |
| Start Update CIP and or WIP Account | This event signifies the beginning of the Update CIP and or WIP Account Process. | RPA - Update CIP and or WIP Account |
| Statement of Differences | The sending of Statement of Differences identifies differences between deposit and disbursement data. Treasury identifies these differences by comparing Statement of Transaction and Statement of Accountability data reported by agencies to data reported by financial institutions, regional finance centers and through Treasury's Government Online Accounting Link System Online Payment and Collection system. | |
| Statements of Accountability or Transactions or Trial Balance Received | Once Treasury has reconciled its Treasury Fund Balance against Department of Defense Fund Balance Account, then it provides feedback to DoD of any differences between the Treasury Fund Balance and the Department of Defense Fund Balance Account. | FV - Manage Execution with Treasury |
| Statements of Accountability or Transactions or Trial Balance Sent | Certified collection and disbursement transactions with the Statement of Accountability, Statement of Transactions, and Trial Balance are provided to Treasury for processing to facilitate a reconciliation. | FV - Manage Execution with Treasury |
| Stop Payment Notification | Receipt of a message from the US Treasury confirming that a stop payment has occurred. | |
| Strategic Planning Guidance Received | This is the triggering event of the Perform Programming process which consists of sending the Strategic Planning Guidance for evaluation and review. | FV - Perform Programming |
| Strategy Recommendation | Recommendation based on supplier performance to create or modify the enterprise sourcing strategy. | |
| Supplemental Appropriation Act Received | Receipt of an emergency adjustment to the current year appropriation act; usually for national defense contingencies and natural disaster emergencies. | |
| Supplemental Information Response Received | A message event indicating information is received because of a request for clarification and additional information required for threat analysis regarding the request for export of DoD technology. | AV - Manage Ad Hoc Reporting |
| Supply Request | This event triggers the sourcing process in response to the receipt of a supply request. | CSE - Process Requirement |
| Terminate Program Decision Made | The decision was made, either as a result of the DDR or Milestone C review, to terminate the program. | AV - Execute Program |
| Title not Clear | This information is the result of a title for real property failing to demonstrate a clear title history. | RPA - Acknowledge Real Property Services Rendered |
| Track Congressional Actions Initiated | This is the end event of the Support Congressional Budget Review process. This event also initiates the tracking of congressional actions. | FV - Support Congressional Budget Review FV - Track Congressional Actions |
| Transfer Request Received | Receipt of a transfer request to move budget authority from one Treasury account to another. | |
| Transportation Schedule | This event transmits a movement plan for specific cargo or passengers. For example, scheduled intermediate stops, marshaling area information, movement times, specific locations (e.g., origin, destination), mode, etc. | MV - Deliver Property and Forces PV - Personnel Visibility |
| Unawarded Draft Agreement | An agreement that is in draft form and has not yet been awarded to a supplier. An agreement is a written instrument of understanding following negotiations between an agency, contracting activity, or contracting office and a contractor, where terms, such as pricing and or discounts have been negotiated. An agreement does not guarantee a purchase volume, level, or value to the supplier; however, contains contract terms and clauses applying to future contracts or orders between the parties during its term; a description, as specific as practicable, of supplies or services to be provided; and methods for pricing, issuing, and delivering future contracts or orders under the agreement. It may include comprehensive terms and conditions, performance criteria or service level requirements that are expected and agreed to. Future contracts or orders will incorporate by reference or attachment the required and applicable clauses agreed upon in the agreement. An agreement is not a contract or order. | |
| Update on an Approved Schedule | Update on an Approved Schedule | |
| Updated Asset Information | This event is part of the Disposal Requirement multiple event used to initiate the Dispose or Return Property and Materiel process. | |
| Updated Maintenance or Production Schedule | This event is part of the Disposal Requirement multiple event used to initiate the Dispose or Return Property and Materiel process, and is used to identify changes to the workload plan resulting from the accomplishment of tasks. | |
| Usably Complete | A good or service is capable of being accepted in its current state. | CSE - Receive Goods and Services |
| Validated CIP and or WIP | This event triggers the Establishment of a CIP and or WIP account. | |
| Valuation Template Created or Updated | This event is triggered when the valuation template has been created or updated. | RPA-MV - Perform Asset Valuation |
| Valuation Template Required | Asset valuation is required. | CSE - Develop Sourcing Strategy |
| WIP Account Relieved | This event is the result of the recording of the WIP financial transaction. | RPA-MV - CIP Process RPA-MV - Perform Asset Accountability RPA-MV - Perform Asset Valuation |
| Withdrawal of Public Domain Land | This event is triggered when the acquisition method of real property is withdrawal of public domain land. | |
| Work Order Authorized | This event is the result of a work order being approved. | RPA - Develop and Update Work Order RPA-MV - CIP Process |
| Work Order Not Authorized | This event is the result of a work order failing to obtain approval. | RPA - Develop and Update Work Order RPA-MV - CIP Process |